Montclair State University-posted 3 months ago
$25 - $30/Yr
Part-time • Entry Level
Montclair, NJ
Educational Services

The John J. Cali School of Music seeks a dynamic, highly organized Administrative and Project Assistant to support the Director of the School and help coordinate our innovative Immersive Residency Program. This flexible, part-time temporary position is ideal for someone with excellent administrative skills and a passion for working with world-class performing artists. Part company manager, part project coordinator, part right-hand assistant-this role offers a behind-the-scenes experience in arts administration and the opportunity to contribute to a nationally recognized school of music.

  • Provide administrative support to the School Director
  • Assist with scheduling, correspondence, and documentation related to residency activities
  • Coordinate logistics for visiting artists, including travel, hospitality, rehearsal and performance schedules
  • Support internal communications between faculty, staff, and students related to residency events
  • Track deadlines, budgets, and deliverables for residency-related projects
  • Prepare meeting materials, take notes, and support follow-up on action items
  • Provide general assistance during residency events, including on-site coordination and artist support
  • Strong organizational and communication skills
  • Detail-oriented and proactive, with the ability to juggle multiple priorities
  • Experience working in performing arts, higher education, or arts administration preferred
  • Comfort working with artists, guests, and leadership in a fast-paced, creative environment
  • Proficiency in Google Workspace and basic project management tools (e.g., Basecamp, Trello, Asana, Excel)
  • Flexibility to work occasional evening or weekend hours during artist residencies a must
  • Bachelor's Degree from an accredited university in a related field
  • Knowledge of music and/or performing arts
  • Health insurance
  • Retirement plans
  • Tuition assistance
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