Calendar/Docket Clerk

Farella • San Francisco, CA

4d • $70,000 - $90,000 • Hybrid

About The Position

The Opportunity: Calendar/Docket Clerk (Flexible Hybrid in SF Bay Area) The Calendar Clerk Supports the delivery of quality legal services to clients by maintaining the firm’s master calendar and providing complete, accurate, and timely calendars to all attorneys and staff; works collaboratively and cooperatively with others in a team-oriented environment. This position is a flexible hybrid position requiring working in-person in San Francisco at least 3 days per week. The Day-to-Day: Sorts Incoming Documents: Sorts and reviews all incoming documents for calendar items in accordance with the firm’s risk management and Calendar Department policies and procedures. Maintains Up-to-Date Calendar Database: Reviews all calendar-related documents for calendar dates. Enters calendar dates in calendar database. Proofreads entries. Maintains Court and Firm Holiday Calendar: Researches and publishes up-to-date court and firm holiday calendar. Researches Rules: Researches case history and applicable court rules for appropriate calendaring. Distributes Weekly Calendar: Ensures the automated distribution of timely and accurate individual weekly calendars to all attorneys and staff. Maintains Firm's Set of Rules and Forms: Maintains current and complete set of rules and forms for state, federal, and local courts. Provides Expert Information on Court Rules: Acts as a resource for attorneys, secretaries, and paralegals regarding court requirements and procedures, especially as they relate to calendaring and date calculation. Assists with eFiling process: Routes eFiled documents to responsible secretary, and profiles into firm’s document database. Assists with tracking court requirements for eFiling procedures. Works Cooperatively and Collaboratively with Others: Strives to meet deadlines. Assists with special projects as assigned. Works cooperatively with other Calendar Department staff, attorneys, secretaries, paralegals and with other departments and individuals in the firm. Other: Performs other duties as assigned.

Requirements

• The Calendar Clerk must have a minimum three (3) years’ experience in general litigation calendaring/docketing in a law office.
• High school diploma or GED required; some college desirable.
• A thorough understanding of litigation terms, pleadings, and court structure.
• Ability to accurately apply court rules and orders to documents and calculate calendar dates.
• Accurate touch-typing with a net speed of at least 40 words per minute.
• Proficiency in the use of the MS Office Suite of software (Word, Outlook, and Excel).
• Proficiency in an automated calendaring system and the ability to gain proficiency in use of Compulaw or firm’s current equivalent calendar software.
• Excellent communication skills, both written and verbal.
• Ability to work effectively within a team environment and to work proactively.
• Strong time management skills and the ability to work under pressure in a fast-paced environment while maintaining accuracy; ability to prioritize workload, coordinate multiple tasks concurrently and meet deadlines.
• Strong organizational skills, interpersonal skills, and attention to detail.
• Ability to sort and file accurately using alpha, numeric, and chronologizing skills.

Responsibilities

• Sorts Incoming Documents: Sorts and reviews all incoming documents for calendar items in accordance with the firm’s risk management and Calendar Department policies and procedures.
• Maintains Up-to-Date Calendar Database: Reviews all calendar-related documents for calendar dates. Enters calendar dates in calendar database. Proofreads entries.
• Maintains Court and Firm Holiday Calendar: Researches and publishes up-to-date court and firm holiday calendar.
• Researches Rules: Researches case history and applicable court rules for appropriate calendaring.
• Distributes Weekly Calendar: Ensures the automated distribution of timely and accurate individual weekly calendars to all attorneys and staff.
• Maintains Firm's Set of Rules and Forms: Maintains current and complete set of rules and forms for state, federal, and local courts.
• Provides Expert Information on Court Rules: Acts as a resource for attorneys, secretaries, and paralegals regarding court requirements and procedures, especially as they relate to calendaring and date calculation.
• Assists with eFiling process: Routes eFiled documents to responsible secretary, and profiles into firm’s document database. Assists with tracking court requirements for eFiling procedures.
• Works Cooperatively and Collaboratively with Others: Strives to meet deadlines. Assists with special projects as assigned. Works cooperatively with other Calendar Department staff, attorneys, secretaries, paralegals and with other departments and individuals in the firm.
• Performs other duties as assigned.

Benefits

• Farella provides competitive salary and excellent benefits including comprehensive, medical, dental, vision, generous PTO, educational reimbursement and charitable contribution matching.
• The annual base compensation range for this California position is expected to be between $70,000 and $90,000.
• Additional compensation may include a discretionary bonus, health and welfare benefits, PTO, leave, paid holidays and retirement plan benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED