Cal-SOAP Program Specialist

$27,588 - $30,000/Yr

California State University - Camarillo, CA

Part-time - Entry Level

Remote - Camarillo, CA

Educational Services

About the position

The Cal-SOAP Program Specialist is a temporary part-time position responsible for supporting the day-to-day administration and budgetary operations of the Santa Barbara Cal-SOAP program. This role involves a variety of administrative, technical, and analytical duties, including data collection and analysis, report preparation, and compliance with regulations. The specialist will work closely with the Project Director and contribute to the planning and development of program activities, ensuring effective budget management and operational efficiency.

Responsibilities

• Perform administrative, technical, and analytical duties to support project administration and budget operations.
• Collect and analyze data; prepare programmatic reports and communications.
• Maintain webpages and project materials; coordinate logistics for meetings and events.
• Track and reconcile project expenditures; maintain project-based records.
• Ensure compliance with campus and federal regulations governing the program.
• Contribute to broader project goals and objectives; engage in professional development.
• Answer all lines of communication related to the program's services and activities.
• Assist in planning and development of program activities and budget forecasting.
• Review programmatic goals and implementation timelines with project staff.
• Support maintenance of the Cal-SOAP database and ensure accuracy in records.
• Provide administrative support for meetings, including agenda preparation and logistics coordination.
• Assist with budget and fiscal administration, human resources, and database management.
• Prepare project-related agreements and serve as a liaison on contracts with consultants.
• Participate in campus fiscal trainings and lead project-level trainings on budget operations.
• Review monthly expenditure reconciliations with program staff; prepare financial reports for the Project Director.
• Assist with the development of systems for project documentation and performance reporting.
• Serve on relevant university and community committees as assigned.

Requirements

• Bachelor's degree required.
• Minimum of three years combined administrative experience, preferably in higher education.
• Working knowledge of basic project budget management, records management, and evaluation experience.
• Experience with project evaluation data collection and reporting.
• Advanced Microsoft Office Suite skills (Word, Excel, Outlook, PowerPoint, Publisher).
• Experience with financial systems such as PeopleSoft Finance.
• Excellent organizational skills and ability to handle multiple tasks under tight deadlines.
• Knowledge of generally accepted accounting principles and financial reporting.
• Excellent budgeting skills and proficiency in using spreadsheets.
• Strong analytical ability, sound judgment, and policy interpretation skills.
• Excellent verbal and written communication skills, including formal presentations.
• Ability to work independently and cooperatively with various stakeholders.
• Ability to develop and maintain relationships with campus-wide representatives.

Benefits

• Flexible scheduling options for telecommuting and onsite work.
• Professional development opportunities.
• Potential for contract renewal based on funding.