CACFP Compliance Specialist - VA/MD

Learning Care Group•Williamsburg, VA

11h•$27 - $28

About The Position

The CACFP Compliance Specialist will be responsible for all implementation and compliance related to the Child & Adult Food Care Program (CACFP)/Federal Food programs across their assigned area. This position will provide guidance and expertise and knowledge to our field operators ensuring we are complaint with all USDA and state’s regulation guidelines. Ideally, this person will reside in Virginia or Maryland. Essential Functions: Keep current on changes regarding governmental/state regulations, act as compliance subject matter expert in assigned states relating to the CACFP/Federal Food Program and advise, Dept. Director, Manager, DM’s, school management staff of these changes. Ensure compliance with any other state mandated requirements. Responsible for preparing, processing, managing annual Federal Food (CACFP) management plans and contracts. Maintain records related to CACFP claims and reimbursements according to state and company requirements. Apply state CACFP regulations to standard training and deliver training to Directors/School management teams on paperwork and claim filing requirements relating to records maintenance and billing for the Federal Food (CACFP) Program. Conduct training with District Managers, Directors and staff members on the health and safety requirements surrounding sanitary food handling, nutrition, monitor visits, civil rights and other CACFP required trainings. Conduct required monitor visits and follow up at each assigned school to ensure compliance with CACFP/Federal Food state regulations. Ensure billing statements meet guidelines and that CACFP/Federal Food reimbursements are received. Track amounts billed vs. amounts paid through established edit check/FFAST system. Communicate credits or debits to manager and appropriate accounting support staff. Audit and perform compliance edit checks on monthly paperwork prepared by the school for accuracy and completeness, including Enrollment and Income Eligibility Forms. Uses financial analysis to extrapolate, evaluate, and manipulate claim data to create reporting for schools and District Managers and act on strategic options and opportunities. Facilitate State, Governmental, and internal company audits/administrative compliance reviews for site visits, meal counts, attendance, time and labor, menus, training, billing documentation and money distribution. Establish and maintain Corrective Action Plans for non-compliances found in all areas of the CACFP holding assigned schools accountable for program compliance. Build positive rapport and partner with state CACFP representatives in each assigned state, as well as school staff and field mgt. Attend state mandated CACFP trainings and workshops-in person and virtual. Communicate new policies/changes to manager and ensure documentation is kept on file.

Requirements

High School diploma or equivalent is required. Bachelor’s Degree is preferred.
3 years of experience working Early Childhood Education, Food Service, Nutrition, or a related field preferred.
Minimum of one-year CACFP/Food Program specific experience i.e.: monitoring, claim processing, auditing, and training.
Excellent customer service skills with both internal and external customers.
Capable of working with frequent interruptions and changing priorities.
Effective communication skills, written, verbal and interpersonal.
Proficient time management, organizational skills, and ability to meet established deadlines.
Ability to work independently with limited supervision.
Ability to effectively mentor/train school leadership and ensure program implementation meets state and program requirements.
Familiarity with CACFP/Federal Food rules and regulations in each state.
Familiarity with CACFP audit and billing procedures.
Demonstrated ability to build sound working relationships with external business representatives.
Strong attention to detail and accuracy.
Proficient working knowledge of computer applications such as Microsoft Word, PowerPoint, Outlook, and Excel, including the reviewing, formatting, and updating of spreadsheets

Nice To Haves

Bachelor’s Degree is preferred.
3 years of experience working Early Childhood Education, Food Service, Nutrition, or a related field preferred.

Responsibilities

Keep current on changes regarding governmental/state regulations, act as compliance subject matter expert in assigned states relating to the CACFP/Federal Food Program and advise, Dept. Director, Manager, DM’s, school management staff of these changes.
Ensure compliance with any other state mandated requirements.
Responsible for preparing, processing, managing annual Federal Food (CACFP) management plans and contracts.
Maintain records related to CACFP claims and reimbursements according to state and company requirements.
Apply state CACFP regulations to standard training and deliver training to Directors/School management teams on paperwork and claim filing requirements relating to records maintenance and billing for the Federal Food (CACFP) Program.
Conduct training with District Managers, Directors and staff members on the health and safety requirements surrounding sanitary food handling, nutrition, monitor visits, civil rights and other CACFP required trainings.
Conduct required monitor visits and follow up at each assigned school to ensure compliance with CACFP/Federal Food state regulations.
Ensure billing statements meet guidelines and that CACFP/Federal Food reimbursements are received.
Track amounts billed vs. amounts paid through established edit check/FFAST system.
Communicate credits or debits to manager and appropriate accounting support staff.
Audit and perform compliance edit checks on monthly paperwork prepared by the school for accuracy and completeness, including Enrollment and Income Eligibility Forms.
Uses financial analysis to extrapolate, evaluate, and manipulate claim data to create reporting for schools and District Managers and act on strategic options and opportunities.
Facilitate State, Governmental, and internal company audits/administrative compliance reviews for site visits, meal counts, attendance, time and labor, menus, training, billing documentation and money distribution.
Establish and maintain Corrective Action Plans for non-compliances found in all areas of the CACFP holding assigned schools accountable for program compliance.
Build positive rapport and partner with state CACFP representatives in each assigned state, as well as school staff and field mgt.
Attend state mandated CACFP trainings and workshops-in person and virtual.
Communicate new policies/changes to manager and ensure documentation is kept on file.

Benefits

Compensation based on position, education and experience.
Bi-weekly paid.
Base salary range: $26.75 - $28/hr
This position is eligible for our Support Central bonus program which is based on annual achievement of company performance.
Health and Wellness Benefits: Employees are eligible for a variety of health and welfare benefits based on their Full-time or Part-time status on their date of hire, which include medical, dental, vision, healthcare & dependent care flexible spending accounts (FSAs), life insurance, disability, accident, critical illness, hospital indemnity, pre-paid legal, pet insurance and identity theft protection.
Employees are eligible to participate in our 401(k) retirement plan after 30 days of employment.
Participating employees are also eligible to receive a company provided match on their elective deferrals once they reach 1 year of employment with the company.
Employee perks/discounts: Education assistance including tuition reimbursement
Childcare discount available to all employees
Corporate partner Discounts
This position is eligible for paid time off.
All Corporate employees are enrolled in our Flexible Paid Time Off (PTO) plan. This plan allows for flexibility and discretion between employees and managers in taking time off - with no set accrual for vacation or sick time.
Employees can use Flexible PTO for any reason and is compliant with the Colorado Healthy Families Work Act.