CA Corp Legal Assistant

Olen Properties•Newport Beach, CA

22d•Onsite

About The Position

For over 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, California, with a portfolio consisting of over 6 million sq. ft. of premier office and flex-space projects, and over 17,000 apartment units in 50+ residential communities across eight states. The company fosters a culture of teamwork, determination, integrity, and pride. Olen is seeking a Legal Assistant for its in-house legal department. The ideal candidate thrives in a dynamic environment, takes ownership of projects, meets deadlines, and takes pride in their work. This role offers a respectful environment where contributions are acknowledged and a healthy work-life balance is maintained. The successful candidate will be proactive, punctual, dependable, and bring a positive energy to the team.

Requirements

3+ years of litigation legal assistant experience, ideally with exposure to business, real estate, landlord-tenant, and post-judgment collection matters
Solid working knowledge of civil procedure in state court and demonstrated proficiency with e-filing systems
Command of MS Word, Excel, Outlook, Adobe, and Westlaw
Exceptional written communication — precise, professional, and polished
The organizational instincts to juggle competing priorities without dropping the ball
A collaborative mindset and the flexibility to adapt as priorities shift

Nice To Haves

Notary license preferred
A college degree or equivalent experience is preferred

Responsibilities

Draft and file pleadings, and manage responses to basic discovery
Maintain litigation tracking systems that capture case status, deadlines, service of process, settlement posture, and key hearing dates ensuring attorneys and business stakeholders are always in the loop
Monitor, communicate, and confirm all filing deadlines are accurately docketed
Arrange depositions and prepare supporting materials
Manage legal mail, service of process, and document organization including familiarity with Adobe Pro, redacting and Bates numbering
Other tasks as assigned
Draft business correspondence and engage professionally with opposing counsel and outside parties
Serve as a trusted point of contact across various departments,a genuine collaborator for the legal team who builds honest, productive relationships with stakeholders at every level
Partner cross-functionally on special projects and broader legal department initiatives