C-Suite Executive Assistant

Global Support and Development • Charlotte, NC

79d

About The Position

Global Support and Development is seeking to hire a C-Suite Executive Assistant! The position is full-time, in-person, and located at HQ in Charlotte, N.C. Are you the ultimate operational anchor with a passion for precision? We’re looking for a superstar C-Suite Executive Assistant to be the driving force behind our Chief Operations Officer and Chief Program Officer, and a key support player for the rest of our leadership. If 'anticipate, manage, and execute' is your personal motto, and you excel at everything from high-stakes calendar management to confidential support, then this is your chance to shine! You'll master complex global travel logistics and drive critical special projects, ensuring our executive team is always prepared to make an impact.

Requirements

• Seven (7) or more years of relevant experience as an executive assistant to a senior leadership position.
• Experience supporting in-office and remote staff.
• Project management experience required, certification preferred.
• Bachelor’s Degree in Business Administration or relevant field; or equivalent experience and training.
• Excellent computer skills, to include competency with Google Suite.
• Ability to manage time independently and coordinate multiple projects simultaneously under pressure.
• Confident and effective written and verbal communication, to include proofreading and editing.
• Cultural awareness and the ability to work collaboratively with a wide array of stakeholders.
• Ability to proactively identify and critically think to solve problems.
• Exceptional organizational skills, attention to detail, and the ability to rapidly shift tasks.
• Experience working and/or traveling domestically and internationally.

Nice To Haves

• Working knowledge of Spanish and/or French desired.

Responsibilities

• Anticipate administrative needs based on knowledge of organizational and Sectional priorities and objectives, schedules and plans.
• Proactively and independently manage and deconflict schedules and activities in a dynamic environment.
• Coordinate meetings with internal and external stakeholders managing dynamic calendars, and handling a high volume of scheduling requests.
• Support the coordination and understanding of Sectional workstrands on a day to day basis working with Sectional and Departmental leadership.
• Manage information flow, providing the right information at the right time to the right people to support organizational and sectional work flow.
• Execute special projects including presentations, spreadsheets, and reports.
• Prepare introduction letters, memos, guidance and similar documents.
• Prepare agendas, briefing materials, and presentations for key meetings.
• Ensure follow-up actions are documented and executed effectively to maintain momentum on critical projects.
• Support Salesforce CRM data entry supporting relationship and contact management.
• Act as a primary point of contact for internal and external inquiries, filtering and prioritizing communications.
• Support team communications and plan organizational events, both internal and off-site.
• Manage the logistics for team off-sites, leadership retreats, and key organizational events.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare, reconcile and submit expense reports.

Benefits

• Up to 25 days of accrued vacation.
• Up to 80 hours of annual sick leave.
• Up to 80 hours of Military Pay and 30 Days Differential.
• Medical, Dental and Vision (GSD covers monthly premium).
• Group Life and AD&D Coverage (GSD covers monthly premium).
• Retirement (Pre and Post Tax Options) and a Company Match.
• Matches on Qualified 529 Plans.
• Up to 14 Paid Holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree