Buyer

University Mechanical & Engineering AZ•Tempe, AZ

11d

About The Position

The main function of the Buyer position is the purchasing and processing of daily material orders for the UMEC Arizona projects, as well as misc. office and fab shop materials and supplies. These tasks are performed under the direct supervision of the Director of Procurement. The ideal candidate must have strong analytical thinking skills, an excellent ability to multi-task, and the ability to manage relationships with internal and external entities.

Requirements

Bachelor’s degree and/or high school diploma and at least 2 years of recent relevant experience as a Buyer or Purchasing Assistant, preferably in the mechanical contracting industry.
Excellent organization, communication, and interpersonal skills
Business writing and reporting skills
Strategic, analytical, and multi-tasking skills
Time management skills – ability to meet frequent deadlines
Basic clerical skills, including but not limited to typing, faxing, scanning, calendar management, handling mailings, etc.
Attention to detail
Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
Working knowledge of purchasing, project and financial software, (i.e. Viewpoint Vista, Viewpoint VCM, Bluebeam Revu, and Power Purchase)
Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
Must have the ability to make sound decisions and produce accurate and timely results in mind.
Must prioritize and organize work in a fast paced multi-task environment.
Must monitor and analyze data and solve problems on a tactical and strategic level.
Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
Must demonstrate commitment to company values.
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear.
The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls.
The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl.
The employee may occasionally lift and/or move up to twenty-five (25) pounds.
Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
While performing the duties of this job, the employee is regularly required to commute to field locations.
The employee must have the ability to navigate around job site locations.

Nice To Haves

Working knowledge of procurement, construction industry, and operations management is a plus.
Working knowledge of federal, state, and city regulations and guidelines.

Responsibilities

Communicating directly with vendors via phone, email, and in-person meetings.
Communicating directly with UMEC project teams.
Obtain quotes on daily material orders.
Assemble project material submittals as required.
Coordinate gas rental cylinder tracking with project teams.
Prepare purchase orders and send copies to suppliers and to departments originating requests.
Compare suppliers' bills with bids and purchase orders to verify accuracy.
Prepare, maintain, and review purchasing files, reports, logs and price lists.
Resolve invoice, statement, and payment issues.
Take inventory of office supplies order, sort and distribute as needed.
Collaborate effectively and professionally with both external (i.e. vendors) and internal (i.e. A/P) departments.
Ability to think analytically and represent Procurement Director in his or her absence or emergency situations.
Ability to work on multiple tasks and keep orders up to date within UMEC’s system while adhering to UMEC processes.
Prepare reports by collecting and analyzing information.
Maintain confidentiality of operations department and company information.
Comply with Company established policies and procedures.
Escalate critical and/or sensitive issues to the Procurement Director with recommendations for resolution.
Other various purchasing tasks may be assigned by the Director of Procurement