Buyer

Hargrove and Associates•Westlake, LA

About The Position

What You'll Be Doing Job Scope: The major accountabilities of the Turnaround Buyer pertain to the providing input and support of the Planning, Preparation, Execution, and Post-turnaround phases of the work process. The Turnaround Buyer function generally is focused around ensuring all materials are procured and on-site to meet turnaround goals in Westlake, LA. Primary responsibilities will include but are not limited to: Order materials as specified by TA planning. Receive and analyze Bids from vendors and contractors, qualifies commercial proposals. Work with Reliability department to provide technical clarifications during bid processes. Provide support to TA Manager to map Procurement and Material Management Process. Issue periodic contract and purchase order status reports to the TA Team until all contracts are in place. Participate in Lessons Learned. Review scope, work packages, and material requirements with planners, schedulers, and engineers. Build detailed material lists (BOMs) and validate specifications with SMEs. Identify long-lead equipment and initiate early procurement actions. Evaluate vendor capabilities, lead times, and risk factors. Secure budgetary quotes to support cost estimates and TA planning. Issue RFQs/RFPs for materials, parts, and contractor services. Evaluate bids based on cost, delivery schedule, technical compliance, and past performance. Conduct commercial negotiations to secure competitive pricing and favorable terms. Prepare purchase orders with TA-specific terms (expedited shipping, penalties, warranties, etc.). Secure vendor commitments Track and expedite all critical orders to ensure arrival before scheduled need dates. Maintain daily/weekly expediting reports for the TA leadership team. Coordinate with logistics, warehouse, and QA/QC for incoming inspections. Resolve shipping issues, vendor delays, or material discrepancies immediately. Arrange special logistics (hot shots, same-day couriers, international freight, weekend deliveries). Align vendors with TA schedules, milestones, and emergent needs. Hold progress calls to confirm readiness, fabrication timelines, and delivery risks. Coordinate field service labor, technicians, or OEM reps needed during the event. Review vendor documentation (MTRs, ITPs, weld logs, etc.). Issue emergency POs and source last-minute parts/services under extreme time constraints. Coordinate with planners/schedulers when materials impact the TA critical path. Monitor material staging areas to ensure parts are available for crews. Maintain accurate PO status, spend tracking, and budget updates. Support daily TA cost meetings with procurement and logistics data. Verify vendor invoices, resolve discrepancies, and enforce contract terms. Conduct vendor performance evaluations. Assist in closeout reports and supply chain lessons learned.

Requirements

High School Diploma or equivalent is required.
Requires 5+ years of relevant industrial experience in planning, scheduling, cost control and estimating.
Knowledge and application of company business standards and good practices.
Extreme attention to detail.
Possesses a comprehensive understanding of the function of all engineering disciplines.
Understanding of existing and potential customer deliverable expectations and preferences.
Ability to set priorities.
Ability to effectively discuss and correspond with engineering disciplines and/or contractors to ascertain and understand pertinent information concerning schedules, scopes of work, estimates and/or project costs.
Excellent listening and communication skills, both verbal and written.
Excellent presentation and organizational skills.
Knowledge of other disciplines deliverable development to ensure coordination of efforts.
Knowledge and understanding of schedule constraints and information requirements for the production of all project controls deliverables.
Ability to accurately estimate completion of assigned tasks.
Proficient in the use of Microsoft Office and SAP
Ability to sit, stand or walk for long periods of time.

Nice To Haves

Degree in Construction Science, Building Science or related field is highly preferred.
AACE International or Project Management Institute (PMI) certification is preferred.

Responsibilities

Order materials as specified by TA planning.
Receive and analyze Bids from vendors and contractors, qualifies commercial proposals.
Work with Reliability department to provide technical clarifications during bid processes.
Provide support to TA Manager to map Procurement and Material Management Process.
Issue periodic contract and purchase order status reports to the TA Team until all contracts are in place.
Participate in Lessons Learned.
Review scope, work packages, and material requirements with planners, schedulers, and engineers.
Build detailed material lists (BOMs) and validate specifications with SMEs.
Identify long-lead equipment and initiate early procurement actions.
Evaluate vendor capabilities, lead times, and risk factors.
Secure budgetary quotes to support cost estimates and TA planning.
Issue RFQs/RFPs for materials, parts, and contractor services.
Evaluate bids based on cost, delivery schedule, technical compliance, and past performance.
Conduct commercial negotiations to secure competitive pricing and favorable terms.
Prepare purchase orders with TA-specific terms (expedited shipping, penalties, warranties, etc.).
Secure vendor commitments Track and expedite all critical orders to ensure arrival before scheduled need dates.
Maintain daily/weekly expediting reports for the TA leadership team.
Coordinate with logistics, warehouse, and QA/QC for incoming inspections.
Resolve shipping issues, vendor delays, or material discrepancies immediately.
Arrange special logistics (hot shots, same-day couriers, international freight, weekend deliveries).
Align vendors with TA schedules, milestones, and emergent needs.
Hold progress calls to confirm readiness, fabrication timelines, and delivery risks.
Coordinate field service labor, technicians, or OEM reps needed during the event.
Review vendor documentation (MTRs, ITPs, weld logs, etc.).
Issue emergency POs and source last-minute parts/services under extreme time constraints.
Coordinate with planners/schedulers when materials impact the TA critical path.
Monitor material staging areas to ensure parts are available for crews.
Maintain accurate PO status, spend tracking, and budget updates.
Support daily TA cost meetings with procurement and logistics data.
Verify vendor invoices, resolve discrepancies, and enforce contract terms.
Conduct vendor performance evaluations.
Assist in closeout reports and supply chain lessons learned.