Buyer

Rennscot MFG•Woburn, MA

17h•Onsite

About The Position

We are seeking a detail-oriented and proactive Buyer to join our procurement team. In this role, you'll be the engine behind our purchasing operations—executing tactical procurement activities that keep our supply chain running smoothly and efficiently. You'll work directly with suppliers, manage purchase orders, support inventory management, and collaborate across departments to ensure the right materials arrive at the right time and the right price. If you thrive in a fast-paced environment, enjoy building supplier relationships, and take pride in accurate, efficient execution, this role is for you.

Requirements

High School Diploma with at least 4 years of relevant experience in purchasing, procurement, or supply chain operations.
Associate's degree with at least 2 years of relevant experience in purchasing, procurement, or supply chain operations.
Bachelor's degree in business administration, Supply Chain Management, Procurement, or related field (preferred).
Demonstrated hands-on experience with ERP systems (SAP, Oracle, or similar platforms) for purchase order processing, tracking, reporting, and requisition management workflows.
Proven track record processing purchase orders, managing supplier relationships, and understanding of supply chain and logistics fundamentals.
Advanced Microsoft Excel skills including data analysis, pivot tables, formulas, and reporting functions; knowledge of inventory management principles and practices preferred.
Attention to Detail: You ensure accuracy in every purchase order, specification, and data entry without cutting corners.
Problem-Solving: You proactively identify issues and find solutions to keep the supply chain moving.
Customer Service Mindset: You treat internal stakeholders as valued customers and respond to their needs with urgency.
Organizational Excellence: You manage multiple priorities, deadlines, and suppliers without missing a beat.
Collaborative Spirit: You work effectively across departments and build positive relationships with suppliers.
Adaptability: You adjust quickly to changing priorities, urgent requests, and supply chain disruptions.
Collaboration & Independence: Ability to work both independently with minimal supervision and collaboratively as part of a cross-functional team.
Strong communication skills, both verbal and written, for professional supplier and stakeholder engagement.
Ability to work independently with minimal supervision while contributing as part of a cross-functional team.
Proficiency in ERP/procurement systems for purchase order processing, tracking, and reporting.
Familiarity with requisition and purchase order management workflows.
Understanding of supply chain and logistics fundamentals.
Commitment to following established procedures and maintaining compliance with company policies.
Effective time management with ability to balance routine tasks and urgent requirements.
Dependability and follow-through on commitments to suppliers and internal customers.

Nice To Haves

Bachelor's degree in business administration, Supply Chain Management, Procurement, or related field (preferred).
Advanced Microsoft Excel skills including data analysis, pivot tables, formulas, and reporting functions; knowledge of inventory management principles and practices preferred.

Responsibilities

Execute Purchase Orders & Manage ERP Systems
Utilize our ERP system to interpret demand, review requisitions for accuracy, and ensure appropriate order coverage for all assigned materials
Generate and process purchase orders with precision, ensuring complete and accurate specifications, quantities, delivery timelines, and cost accounting
Issue new purchase orders or revise existing orders based on periodic system reviews, ensuring all material requirements are covered only with approved suppliers
Maintain systems and records to ensure accurate data in conformance with standard procedures and relevant SOPs
Coordinate with Suppliers & Manage Deliveries
Communicate with suppliers on all matters related to price, quality, and delivery requirements to keep our supply chain running without interruption
Consistently follow up on submitted orders, delivery commitments, and transportation to ensure timely fulfillment
Provide early alerts to stakeholders about delays and potential disruptions to minimize supply chain interruptions
Build and maintain effective working relationships with suppliers through regular interface and collaboration
Support Inventory Management & Supply Chain Optimization
Partner with inventory control teams to maintain optimal stock levels, monitor demand trends, and minimize excess inventory or stockouts
Assist in inventory warehouse projects including disposition of obsolete supplies and visual replenishment systems as needed
Purchase stock and non-repetitive items at the lowest price consistent with desired quality and delivery requirements
Research alternative products and coordinate approval of alternates with appropriate user departments and/or Quality Assurance
Document all supplier non-conformance issues and alert management of any issues that could interrupt the supply chain or adversely affect financial performance
Collaborate Across Functions & Drive Continuous Improvement
Coordinate with internal departments including inventory management, accounting, user departments, and Accounts Payable to facilitate smooth order processing and payment
Support purchases across all divisions, providing purchasing navigation, training, and sharing vendor and item code information
Facilitate returned items, RMA processes, reconcile invoice discrepancies with Finance, and solicit credit memos as needed
Support continuous improvement and problem-solving related to purchasing processes, vendor relations, and other supply issues as required
Other duties as assigned.