Buyer, Procurement

ASPCA

1d • Hybrid

About The Position

Summary: The goal of the Procurement team is to competitively source quality goods and services for the various ASPCA locations while ensuring timely deliveries and innovative solutions for the teams we support. We pride ourselves on being a dedicated collaborative group that is committed to providing a high level of service to the teams directly involved with the animals the ASPCA serves and protects. We procure the medical supplies, food, and enrichment/behavior items which the ASPCA uses to help animals nationwide. The Buyer works directly with multiple departments across the organization to meet procurement and fulfillment needs critical to the operations of various high-volume ASPCA programs including Community Medicine (at all New York, Los Angeles, and Miami locations), ASPCA Spay/Neuter Alliance, the Behavioral Rehabilitation Center, and other remote locations as needed. Under the direction of the Senior Director, Procurement, the Buyer performs a wide variety of tasks related to procurement, including (but not limited to): pricing research and comparisons, day-to-day vendor relationship management, critical internal client support, and order placement and tracking. The internal client groups supported by the Buyer include complex veterinary medical specialties, requiring advanced product and supplier knowledge to optimize purchasing decisions, with the ability to make decisions quickly and autonomously in the best interest of the business. Please note, this is a California based hybrid role that requires candidates to travel in-person to one of our California based office locations 1-2 days per week. Office locations can be found on this map. Compensation The target hiring range is based on where the employee works, which for remote roles is the employee’s primary location of residence, and its respective cost of labor. You can view which zone applies to you based on your location (aspca.app.box.com/v/aspcazonetable). For questions regarding locations not on the list, please send an email to [email protected] for more information. Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary ranges for this role are set forth below and may be modified in the future. Zone 1: $58,500 - $62,500 Zone 2: $64,500 - $69,000 Zone 3: $71,000 - $76,000 Benefits At the ASPCA, you don’t have to choose between your passion and making a living. Our comprehensive benefits package helps ensure you can live a rewarding life at work and at home. Our benefits include, but are not limited to: Affordable health coverage, including medical, employer-paid dental, and optional vision coverage. Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays, and paid personal time off that allows you even more flexibility to observe the days that mean the most to you. Competitive financial incentives and retirement savings including a 401(k) plan with generous employer contributions — we match dollar for dollar up to 4% and provide an additional 4% contribution toward your future each year. Robust professional development opportunities including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field, and so much more. For more information on our benefits offerings, visit our website. Stay Connected – Join Our Talent Community: If you are interested in joining our team but do not see a position listed that fits your experience or interests, please join our Talent Community to stay connected to future opportunities with the ASPCA.

Requirements

• Highly organized and must be able to multitask, manage competing demands/priorities, and thrive in a dynamic, high-energy environment of tight timelines and multiple stakeholders with diverse priorities
• Ability to take information from internal clients and other sources and make informed decisions about product specifications, best available pricing, and quantities required for smooth program operation
• Must take initiative to identify customer needs and improvement opportunities and act quickly to capitalize upon them
• Must be able to independently manage tasks and report to leadership upon completion of tasks, or when specific guidance is required
• Flexible and adaptable with organizational growth and changing needs/requirements
• Careful attention to detail – must be able to error-check own work
• Strong professional written and verbal communication skills; active listener
• Fast learner with the ability to retain information and work with various systems simultaneously
• Advanced computer skills
• Customer service orientation with ability to build lasting stakeholder relationships with internal clients and external suppliers
• Strong financial and non-financial analytical skills, including Excel. Must be able to perform financial analysis to evaluate costs of alternative goods and service offerings
• Share information, advice, and suggestions to help others to be more successful.
• Ability to develop vendor relationships to facilitate best pricing arrangements
• Must possess advanced working knowledge of the following: Microsoft Office, especially Microsoft Excel and Outlook Internet usage for online ordering ERP systems (WorkDay experience preferred, but not required)
• Must be able to work in a stationary position and repetitively use hands for 8+ hours daily
• High School Diploma or GED (Required)
• Minimum of 5 years of professional buying experience is required
• English (Required)

Nice To Haves

• Minimum of three years medical supplies, veterinary hospital, animal welfare organization, or other relevant experience preferred
• Inventory management experience preferred
• Project management experience preferred
• Interest in animal welfare field is required
• Experience working with purchasing and ERP software is required
• Prior work experience in NGO/non-profit sector will be helpful but is not required
• Knowledge of the following items will be very beneficial, but is not required: Animal-related products and medical supplies Workday Procurement and/or Financial modules
• Ability and willingness to travel up to 5% of the time as needed

Responsibilities

• Internal Client Service Manage requests for goods/services from diverse internal client groups, independently choose optimal suppliers to meet client needs, and create and issue purchase requisitions and purchase orders to suppliers using specialized Workday Procurement module knowledge. The value of goods purchased annually by Buyer for staff located nationwide is ~$3 million.
• Ensure that all orders are placed with the appropriate supplier to ensure the best balance of price and quality and in keeping with client group needs and established purchasing agreements/contracts
• Monitor and report order tracking status to program group stakeholders for all ASPCA remote locations or where locations may be shared among multiple program groups
• Serve as an ASPCA subject matter expert in purchasing processes, particularly relative to Workday’s Procurement module, including maintaining supplier product catalogs for ordering, monitoring system performance and functionality, and providing hands-on training or consultative support to internal client groups and leadership.
• Assist in maintenance of shared database of vendor information for informed decision-making in purchasing.
• Assist program groups in establishing all necessary supplier accounts (including centralized billing details) for all new ASPCA locations
• Maintain up to date status of items on backorder and alert departments when items are available, or recommend appropriate substitutions or alternative suppliers as needed to keep business processes running without interruption
• Fill special orders for clients/employees/other departments on as needed basis
• Comparison shop whenever necessary to obtain optimal prices and proactively recommend cost-saving alternatives to department and program group leadership
• Follow inventory par levels, adjusting to meet fluctuating needs, and order appropriate replenishment for all internal client departments, preventing stockouts and overstocks
• Collaborate with program groups in meeting inventory and purchasing goals, including budget goals and understanding of any variances
• Model/encourage a healthy and balanced working environment for self and team using communication, flexibility, and support by strategically prioritizing and completing work projects and tasks
• External Supplier Management Oversee purchase order tracking and vendor performance, ensuring suppliers meet their obligations to the ASPCA
• Support selection of best choice suppliers and submit all approved purchase orders to designated vendors in compliance with negotiated purchasing agreements/contracts
• Compliance Coordinate with medical staff and Internal Audit on the maintenance and reporting of controlled substances purchases, to ensure compliance with DEA/DOH requirements
• Maintain awareness of ASPCA purchasing policies, such as those necessary for government contractors or other legally required obligations, and ensure compliance
• Exemplifies the ASPCA’s Core Values: Has Commitment and dedication to improving the lives of animals Demonstrates Ownership and feels responsible for outcomes Believes in Team – that we are stronger together Seeks to Elevate others and reimagine what is possible Focuses on Impact, specifically making change for animals

Benefits

• Affordable health coverage, including medical, employer-paid dental, and optional vision coverage.
• Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays, and paid personal time off that allows you even more flexibility to observe the days that mean the most to you.
• Competitive financial incentives and retirement savings including a 401(k) plan with generous employer contributions — we match dollar for dollar up to 4% and provide an additional 4% contribution toward your future each year.
• Robust professional development opportunities including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field, and so much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED