Buyer Administrative Assistant

Citarella

87d

About The Position

Led by dynamic owner Joe Gurrera (and his commitment to superior quality) Citarella has grown from a respected NYC fish market into a full-scale, Ultimate Gourmet Market with locations across New York City, the Hamptons, and Greenwich, Connecticut. A family-run business, we are driven by a passion for great food. We delight customers with the finest selection of fresh seafood, prime, dry-aged beef, chef-prepared specialties and handcrafted pastries, international cheeses, imported groceries, and more. Join our team of seasoned professionals and become a part of the fabric of the New York food scene. Citarella's Buying Team is essential to ensuring our stores offer only the highest quality products—from artisanal cheeses and peak-season produce to a curated selection of specialty items sourced in-house, domestically, and internationally. As the Administrative Assistant to our Buyers, you will play a key support role, managing daily administrative tasks that keep our team operating efficiently.

Requirements

• Minimum 2 years of experience in an administrative support role
• High School Diploma required
• Strong organizational and time management abilities
• Excellent written and verbal communication skills
• Detail-oriented with a proactive approach to problem-solving
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)

Nice To Haves

• Experience in a food-related or warehouse/distribution environment is preferred
• Ability to travel to all Citarella locations
• Associate's, Bachelor's, or trade school degree preferred

Responsibilities

• Provide direct administrative support to the Buying Team
• Manage calendars and coordinate meetings and calls
• Assist with vendor inquiries, delivery scheduling, and warehouse coordination
• Conduct research and gather information for the Buyers as needed
• Create purchase orders using internal ordering systems
• Maintain vendor records, including contact details and cost/item files
• Perform accurate data entry and maintain system updates
• Prepare, distribute, and archive meeting notes
• Track Paid Time Off and maintain team holiday calendars
• Handle incoming calls, voicemails, and messages professionally
• Perform general office tasks including scanning, mailing, filing, faxing, and emailing
• Monitor and manage supply orders and inventory
• Keep office area clean, organized, and well-stocked
• Support the team with other tasks and projects as assigned

What This Job Offers

• Industry: Food and Beverage Retailers
• Education Level: High school or GED