Business Systems Analyst II

State of North Carolina

13h•$64,621 - $113,088

About The Position

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation. Position provides support for Divisions 2 and 3 in fiscal responsibility, spend plan tracking, and work accomplished in maintenance, construction, and other Division-level projects. Serves as a technical expert and support in business systems including SAP, SAS, FMIS, various dashboards, Business Objects Reports, HiCAMS, MMS, Ariba, and Microsoft Office. Position oversees fiscal and operational systems by managing all funding and expenditures assigned in Highway Divisions 2 and 3 with a focus on maintenance and other construction programs. Tracks Maintenance funding and expenditures for General Maintenance Reserve, Roadside Environmental, Bridge Program, Bridge Preservation, Contract Resurfacing, Pavement Preservation and Other Construction funding and expenditures for Secondary Roads, Contingency, High Impact/Low Cost, Small Construction, Economic Development, Public Access, Spot Safety, and Spot Mobility. Utilize thorough knowledge of applicable business systems and precise analytical skills to develop financial reports including but not limited to Bi-Weekly Highway Maintenance Spend Plan progress, monthly budget status report and disaster project reports, and quarterly overdraft reports. Monitor FHWA’s Financial Management and Information System (FMIS) to manage and track Federal Aid project Agreement End Dates (AED) for all federal projects in the STIP for Divisions. Collaborate with management to recruit and onboard talent, providing mentorship to ensure compliance with organizational policies and procedures. Cross train Business Officers in business information systems and testing methodologies related to dashboard functionality, various business object report development & reporting. Examine and monitor SAP and ARIBA for contract availability and adherence to proper purchasing procedures. Monitor procurement card expenditures to ensure that all transactions are accurate, cost effective, and processed in a timely manner. Develop and implement systematic training and audit procedures for inventory personnel to ensure compliance and accuracy in financial and inventory reporting. Develop, analyze, and monitor business and program processes. Evaluate the functionality of business systems and complex program application systems. Coordinate with Division and Chief’s Office management to leverage business systems and data analysis to forecast business needs and strategic plans relative to Spend Plan development and adherence. Ability to evaluate complex situations, proactively identify risks, and utilize critical thinking to develop solutions.

Requirements

Bachelor’s degree from appropriately accredited institution in a discipline related to the area of assignment with three years of programmatic experience related to the area of assignment; or an equivalent combination of training and experience.

Nice To Haves

Knowledge of business systems, regulations and processes and their interaction and how they apply to technology in the applicable area(s).
Demonstrated ability to proactively identify and manage situations requiring complex communication for internal and/or external audiences.
Knowledge of applicable business information systems, testing methodologies, training, business system analysis, and/or other applicable systems.
Demonstrated ability to recognize and fully understand the limitations of business information systems in relation to business processes.
Demonstrated ability to exercise creative and critical thinking in evaluating complex situations and developing solutions
Demonstrated ability to make recommendations on issues that affect the direction of business systems and business

Responsibilities

Provide support for Divisions 2 and 3 in fiscal responsibility, spend plan tracking, and work accomplished in maintenance, construction, and other Division-level projects.
Serve as a technical expert and support in business systems including SAP, SAS, FMIS, various dashboards, Business Objects Reports, HiCAMS, MMS, Ariba, and Microsoft Office.
Oversee fiscal and operational systems by managing all funding and expenditures assigned in Highway Divisions 2 and 3 with a focus on maintenance and other construction programs.
Track Maintenance funding and expenditures for General Maintenance Reserve, Roadside Environmental, Bridge Program, Bridge Preservation, Contract Resurfacing, Pavement Preservation and Other Construction funding and expenditures for Secondary Roads, Contingency, High Impact/Low Cost, Small Construction, Economic Development, Public Access, Spot Safety, and Spot Mobility.
Utilize thorough knowledge of applicable business systems and precise analytical skills to develop financial reports including but not limited to Bi-Weekly Highway Maintenance Spend Plan progress, monthly budget status report and disaster project reports, and quarterly overdraft reports.
Monitor FHWA’s Financial Management and Information System (FMIS) to manage and track Federal Aid project Agreement End Dates (AED) for all federal projects in the STIP for Divisions.
Collaborate with management to recruit and onboard talent, providing mentorship to ensure compliance with organizational policies and procedures.
Cross train Business Officers in business information systems and testing methodologies related to dashboard functionality, various business object report development & reporting.
Examine and monitor SAP and ARIBA for contract availability and adherence to proper purchasing procedures.
Monitor procurement card expenditures to ensure that all transactions are accurate, cost effective, and processed in a timely manner.
Develop and implement systematic training and audit procedures for inventory personnel to ensure compliance and accuracy in financial and inventory reporting.
Develop, analyze, and monitor business and program processes.
Evaluate the functionality of business systems and complex program application systems.
Coordinate with Division and Chief’s Office management to leverage business systems and data analysis to forecast business needs and strategic plans relative to Spend Plan development and adherence.
Ability to evaluate complex situations, proactively identify risks, and utilize critical thinking to develop solutions.