Business Support Specialist VII

NANA Regional Corporation • Bozeman, MT

283d • Onsite

About The Position

Akima System Engineering is hiring a Business Support Specialist to provide administrative/clerical support services at NOROCK's primary facility located in Bozeman, MT. The Northern Rocky Mountain Science Center (NOROCK) has primary responsibility for mountain and prairie ecosystems in the Midcontinent Region on some of the nation's premier national parks and other protected areas. The mission of NOROCK is to develop, integrate, and disseminate ecological knowledge necessary to understand the causes and predict the consequences of change and to improve the conservation and management of natural resources in interior western landscapes and the nation. Clients of NOROCK are other Interior agencies, Federal and State agencies, academic institutions, non-governmental organizations, industry, and the general public. Scientists at NOROCK conduct basic and applied research on vertebrate and invertebrate populations, communities, watersheds and ecosystems. Focus is on ecologically or politically sensitive ecosystems and populations and the human forces or impacts that drive their change.

Requirements

• High school diploma.
• 2 or more years clerical experience.
• Experience with Microsoft Office.
• Government experience preferred.

Responsibilities

• Perform all clerical tasks in a timely, clear and concise manner.
• Use subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence.
• Select from alternative methods and refer problems not solvable by adapting or interpreting substantive guides, manuals, or procedures.
• Assist in a variety of administrative matters, maintaining a wide variety of financial or other records, verifying statistical reports for accuracy and completeness, compiling information, and handling and adjusting complaints.
• Use data files, word processing and other computer software correctly and effectively for compiling, organizing, storing, and archiving information.
• Adhere to all safety, administrative, and procedural guidelines and policies.
• Provide front desk and reception duty coverage.
• Provide exceptional customer service, above average communication skills, positive attitude, and professional presence.
• Multi-task including receiving and signing for deliveries, answering phone, transferring calls, processing and delivery of mail and package notifications, and fulfilling accounting duties.
• Perform a variety of word processing duties such as composing/type correspondence, reports, forms, and labels.
• Scan and edit a variety of documents; dispatch all incoming and outgoing mail in accordance with current security/safety requirements.
• Provide monthly reviews of staff credit cards statements to ensure proper documentation has been submitted.
• Assist staff with documenting current procedures for posting on internal organization website.
• Coordinate staff personnel actions with Administrative Officer.
• Track employee appointment dates and report statuses to supervisors and the Administrative Officer.
• Assist supervisors with completing document requirements for various personnel actions.
• Update Organizational chart as needed.
• Coordinate travel requirements including travel authorizations and travel vouchers.
• Maintain records of the travel status for each employee and report as needed.
• Perform DOI Access Card Registrar/Enroller duties.

What This Job Offers

• Job Type: Full-time
• Industry: Securities, Commodity Contracts, and Other Financial Investments and Related Activities
• Education Level: High school or GED