Business Support Specialist - Public Affairs

Novo Nordisk • Washington, DC

410d • $85,000 - $95,000

About The Position

The Business Support Specialist in Public Affairs at Novo Nordisk is a senior-level position responsible for managing the day-to-day operations of the Washington, D.C. satellite office. This role involves providing comprehensive support to the Policy and Government Affairs leads, ensuring effective communication and coordination with various stakeholders, and overseeing administrative and facilities management tasks. The position requires a high level of independence, judgment, and organizational skills to facilitate the office's functions and support the department's objectives.

Requirements

• High school diploma or GED required; additional coursework or certification is a plus.
• Minimum of 6 years of administrative or related experience required.
• Ability to exercise independent discretion and work in a fast-paced environment.
• Strong leadership abilities and excellent planning and organizational skills.
• Ability to handle multiple priorities and work with sensitive information.
• Advanced computer skills, particularly in Microsoft Office and relevant software programs.
• Strong attention to detail and customer service skills.

Nice To Haves

• Experience in a healthcare or pharmaceutical environment.
• Familiarity with budget management and contract administration.

Responsibilities

• Manage the day-to-day operation of the Novo Nordisk satellite office in Washington, D.C.
• Provide multi-faceted support to Policy and Government Affairs leads.
• Complete check request forms and manage vendor accounts for budget compliance.
• Track budget expenditures and prepare necessary financial submissions.
• Serve as Facilities Manager, interacting with building management and external vendors.
• Ensure the office functions effectively for meetings with senior executives and government officials.
• Anticipate and implement administrative needs for the department, including travel arrangements and meeting agendas.
• Coordinate outside reviews/audits of the Government Affairs department and implement findings.
• Manage consulting agreements and ensure compliance with corporate regulations.

Benefits

• Medical, dental, and vision coverage
• Life insurance
• Disability insurance
• 401(k) savings plan
• Flexible spending accounts
• Employee assistance program
• Tuition reimbursement program
• Voluntary benefits such as group legal and pet insurance
• Flexible vacation policy
• Parental leave policy

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Merchant Wholesalers, Nondurable Goods
• Education Level: High school or GED