Business Support Representative - Muscle Shoals

Restoration Services • Muscle Shoals, AL

111d

About The Position

RSI is currently recruiting an Administrative/Business Support Representative (BSR) for our client. The BSR requires good communications skills that exude a positive, customer-oriented attitude. The BSR is also responsible for document control and records management.

Requirements

• Highly organized, motivated, and good at preparing status reports.
• Written and oral communications skills.
• Proficiency in MS Word, Excel and Outlook.
• Coordination and collaboration skills.
• Good interpersonal skills.
• Demonstrated skills in planning, organizing, researching, and evaluating business needs for assigned functional areas.
• Demonstrated competence in providing customer service.
• Administrative and records management experience.
• Demonstrated competence at Senior Professional Level.
• Experience in plant/organization systems, standards, and processes.

Responsibilities

• Provides support for the daily operations of the areas to meet business needs as assigned by General Manager (GM).
• Reconciles/verifies credit card statements in CONCUR and prepares them for TSGM review and approval.
• Enter AAM requests for badges/E-keys and provide fingerprinting as needed.
• Manage FR clothing accounts when needed.
• Provide reporting of safety observations by person, TSC, and area.
• Budget actuals are reviewed every month with charges reallocated as needed.
• Provide financial support for the TFO West, East and North area Managers, Support Staff and Field Staff.
• Research, financial analysis, and reporting.
• Analyzing data, providing information and options for decision makers.
• Research and analyzes financial data and resolve discrepancies.
• Track program capital and identify underruns for reallocation of funds and overruns so TSC's can adjust.
• Keys PRs and work orders in Maximo; PO and invoice approval being properly executed.
• Assist in the procurement of test equipment and ensure all invoices are submitted for payment.
• Assist staff with procurement and management of materials, goods and services.
• Monitors and coordinate inventories, external contracts, service agreements and procurement needs.
• Ensure purchase order and invoice approvals are being properly executed by all areas.
• Provide oversight and guidance for BSR C's to ensure proper protocol is being followed for procurement of materials and supplies.
• Serve as the Technical Contract Steward for TFO purchase orders.
• Assist Supply Chain in the preparation of contract documentation by ensuring the scope of work and technical details are clear and accurate.
• Work closely with vendors to ensure orders are handled timely and expedite as needed.
• Ensure all BSR's are up to date on FIA and CTS training.
• Maintain FIA and CTS training records; assist in coordination of instructor-led training.
• Review heavy equipment and vehicle inventory reports for any erroneous charges and duplications.
• Handle emergency switching contracts for approximately 50 participating LPC's.
• Maintain lease agreements with railroads, LPC's, and other entities.
• Provide leadership and guidance for BSR C's by keeping them updated on process/procedure changes, offering training, facilitating quarterly meetings, and day-to-day assistance.
• Train other BSRs in aspects of above job responsibilities.
• Identify BSR resources for responsibility transfer and recommend division of labor for organizational responsibilities.

Benefits

• Generous PTO plan
• Paid holidays
• Medical insurance
• Dental insurance
• Vision insurance
• 401K (100% match up to 4% eligible compensation) and 100% immediate vesting
• Basic and supplemental life insurance
• Short- and long-term disability

What This Job Offers

• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: No Education Listed