Business Support Manager

35 North•Durham, NC

1d•Onsite

About The Position

In this role you will be responsible for coordinating the efficient and smooth running of a small but growing professional services office, supporting needs for both internal and external customers. The successful candidate will divide their time and efforts between multiple duties, performed with only limited or no assistance, in the areas of Office Management, Finance, and Human Resources. This on-site position is not only critical to helping the office run smoothly in its current state, but also key in supporting our other departments as we continue to grow.

Requirements

Experience with Accounts Payable
Ability to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straightforward, and professional and pleasant manner
Strong computer skills and proficiency in Microsoft 365 applications (Word, Outlook, Excel, PowerPoint)
Strong organization skills, ability to handle multiple projects at once
High level of accuracy, efficiency, and accountability
Must be able to lift 15 pounds
Must have own vehicle and a valid driver’s license
Prolonged periods of sitting at a desk and working at a computer

Nice To Haves

Experience in a professional services industry preferred

Responsibilities

Manage front desk duties including answering phone calls and routing as needed, mail collection and distribution, receiving deliveries, greeting visitors, and facilitating meetings with their company host(s)
Ensure conference room readiness and cleanliness
Help organize internal meetings with clients and business partners ensuring calendar invites have been distributed and conference room space has been reserved.
Coordinate food and beverage as well as any other supplies in support of client and internal meetings
Coordinate on-site meals as needed
Support internal and external company events working with various team members
Manage all aspects of company break room including supplies purchasing and stocking, cleanliness, and maintenance as needed
Coordinate with landlord and building facilities as needed for office repairs and maintenance ensuring functionality and overall cleanliness and order of entire office
Maintain printer and plotter functionality by managing supplies inventory and coordinating any repairs and/or maintenance as needed
Perform other duties such as needed such as bank deposits, special mailings, office-supply purchases, maintenance of company contacts directory
Provide personal assistance to Executive team
Code and submit expense reports as needed
Perform some accounts payable duties
Perform other related assignments as requested by Director of Finance
Set-up and maintain workstations as it relates to monitors and docking stations
Provide final set-up steps and validation of newly configured laptops
Assist the Director of IT with IT related items such as ordering a battery replacement, laptop migrations, and general IT troubleshooting
Support new hires orientation as needed
Assist in on-boarding of new employees by helping with on-boarding tasks, materials, and workstation set-up