Business Services Specialist

VERNON HILLS PARK DISTRICT•Vernon Hills, IL

8d•$44,000 - $55,000

About The Position

The primary purpose of this position is to process accounts payable, accounts receivable and financial data imports, as well as assist with other accounting functions. This position is also responsible for the District’s purchasing card program.

Requirements

An Associate’s degree in business administration, accounting or a closely related field is preferred.
A minimum of five years’ experience in payroll, accounts payable, accounting, or any equivalent combination of education, training and experience which provides the knowledge, skills, and abilities to complete the job responsibilities.
Must be proficient in the use of accounting software, Excel and word processing.
A valid Illinois driver’s license is required.
AED/CPR Certification required within 6 months of employment.

Responsibilities

Responsible for accounts payable procedures, processing and reporting.
Process the importing of financial data to the District’s general ledger software.
Process payments for bi-weekly and monthly benefits including; IMRF, Mission Square, Nationwide, FSA and PDRMA Health and Property/Liability.
Conduct analysis of monthly expenses and research of District cost savings. Provide reports and recommendation to the IT & Business Manager and Superintendent of Finance and HR.
Responsible for Federal and State Tax coordination with payroll software. Oversee payments are timely and reported accurately per pay period, monthly, quarterly and annual requirements to meet District compliance. Ensure IMRF, State and Federal tax updates are correctly reflected in payroll software for calendar year.
Manage 1099 processes.
Coordinate accounts payable procedures to confirm supervisor processing, reporting and confirm approvals.
Generate account receivable invoices in registration software as requested and enter payments.
Process check refund requests from the District’s registration software.
Manage P-Card program including procedures, processing, reporting and financial software interface. Process credit applications for new vendors. Review all purchasing card statements to ensure all transactions have a corresponding receipt attached.
Review monthly vendor statements ensuring all payments are current. Communicate with vendors when there are payment issues.
Maintain paid vendor files to meet the needs of annual audit.
Evaluate and report payment cost saving opportunities.
Maintain all District check stock, and Magnetic Ink Character Recognition toner cartridge for emergency manual check processing.
Obtain W-9 forms from all vendors and maintain W-9 files.
Manage PATH payment process.
Prepare monthly disbursement report for Board of Directors.
Manage the District’s cash handling process
Submit annual budget projections to IT & Business Manager for approval.
Assist the Superintendent of Finance and HR with chart of account updates and other budget preparation and reporting needs.
Manage cash handling for annual Ribfest, including event preparation, during and post event wrap up. Assist with report generation of Ribfest financial data.
Generate and review District’s monthly allocation, revenue and expense report, identify outliers, strength, weakness, opportunity and threat District wide and provide monthly summary for Superintendent of Finance and HR. Assist with District Cost Analysis program.
Produce Annual Treasurer’s Report.
Provide employee training for the District’s general ledger software. Assist HR Manager in employee training for the District’s payroll software.
File Non-Homestead Property Tax Exemption Certificate.
Assist with annual Statement of Economic Interest reports for the District.
Maintains employee confidence and protects operations by keeping payroll information confidential. Will use employee information only for the purposes of performing his/her job responsibilities and for no other purpose.
Assist with FOIA requests.
Provide Notary service for the District.
Update Districts Tax Exempt letter as needed.
Other duties as assigned.