Business Services Principal Professional

University of Colorado•Aurora, CO

1d•$67,611 - $86,001•Hybrid

About The Position

The Business Services Principal Professional will collaborate with Ludeman Center leaders and team members to develop and implement plans for the operational systems, processes and personnel designed to accommodate the rapid growth objectives of the Ludeman Center while adhering to University policy. This position will be responsible for budget preparation for internal systems as well as presentations to the external Advisory Board, financial and strategic planning and analysis and provide programmatic, fundraising and other support as part of the team. This position will administer fiscal operations, personnel systems and programs that support the mission of The Ludeman Family Center for Women’s Health Research. This position is the Center’s lead resource for financial, personnel and IT matters. Furthermore, the position will provide financial and business support for the Director and Deputy Director of the Ludeman Center. The Director and Deputy Director look to the Principal Professional as the subject matter expert on University fiscal and human resource policies and processes to ensure compliance of the Center’s activities. Operational, Financial and Administrative duties 60%25: Manage the operational, personnel and financial processes for the Ludeman Center as the Business Services Lead. Ensure the Ludeman Center financial activity adheres to University and Foundation policies. Regularly analyze, monitor and reconcile financial statements and information for the Ludeman Center and present to the Director and Deputy Director with suggestions on possible next steps. Regularly monitor revenue and expenditure activity for each source of funds. Generate journal entries, payroll expense transfers, funding distributions within accepted university policy. Direct Ludeman Center expenditures by the staff. Oversee and administer personnel and vendor management systems to ensure requirements are met for Department, University, State, and Federal guidelines/regulations. Prepare reports, analyses and financial modeling to support the development of a diversified and sustainable financial model for a rapidly growing center. Prepare and oversee the budget development and financial tracking of all Ludeman Center programs including, but not limited to, Junior Faculty Research Development Awards, National Conference, Annual Community Event, Symposium, Research Day, Communications and Outreach, including forecasting expenses and revenues. Administer and coordinate scope-of-work, contract execution and monitoring. Provide analysis of Ludeman Center funding model(s) and sources and uses. Provide timely financial updates to the Ludeman Center Director and Deputy Director. Coordinate with School of Medicine on physical space inventory. Oversee Center computer inventory and updates to software and hardware. Act as Approving Official for purchasing and travel card holders. Oversee MOU process including new and existing agreements Fundraising duties 20%25: Regularly monitor asset balances and revenue and expenditure activity for each source of funds to ensure activity is carried out according to donor wishes. Some agreement details are highly confidential and discretion is needed to ensure privacy. Prepare program revenue reports, track program sponsors and prepare sponsor invoices. Facilitate the Ludeman Center Advisory Board Finance Committee including coordinating with Committee Chair for agenda setting and material presentation. Prepare and present quarterly financial reports for the external Advisory Board and ensure timely updates are provided to the Finance Committee and Advisory Board. Board presentations require knowledge of variances between budgets and actual spending. Programmatic duties 20%25: Provide program analysis and reporting for donor directed programmatic spending plans including large multi-year programs with coordination with CU Advancement. Provide support for community education, research and outreach programs as well as special events as needed by other Center leads. Includes advising on the appropriate purchasing instruments to be used for paying speakers, vendors and contractors. Provide program support for research, mentoring and training programs including coordination with SOM, campus departments and the Office of Grants and Contracts concerning funding for new awards based upon the types of funding available and the terms of the award. Provide strategic planning analysis and manage programs as assigned.

Requirements

A Bachelor's degree from an accredited institution
3-5 years of professional experience involving financial and human resources responsibilities.
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
Applicants must meet minimum qualifications at the time of hire.
Knowledge of, and ability to apply, accepted theories, practices and principles of general management and administration.
Ability to evaluate, analyze, and interpret data, recommend solutions, and implement the preferred course of action.
Strong analytical and financial skills, including budgeting, forecasting, and financial analysis.
Excellent interpersonal and organizational skills, and ability to problem solve and multi-task.
Effective project management skills and ability to maintain a cooperative, supportive, and productive relationship with other members of Ludeman Center staff, clients, partners, and university staff.
Excellent communication skills, both oral and written.
Actively seeks and is receptive to feedback; willing to learn and willing to undertake personal growth and change; embraces continuous improvement.
Demonstrated professionalism, a strong work ethic, a commitment to high standards, integrity, stability, a discriminating judgment and accountability.
Ability to meet multiple concurrent deadlines with continuous changing of priorities.
Due to the confidential nature of the duties, discretion is required.
Strong computer and technology skills; proficient in all Microsoft Office applications.

Nice To Haves

Master’s Degree in business administration, business, or a directly related field from an accredited institution.
Two years of experience working with donors, and/or volunteer boards including correspondence, development of proposals, event planning, and management of expectations.
Two years of relevant related program and grant management (research, foundation, private, event, etc.) experience
Two years of experience utilizing and managing databases using electronic software.
Two years of experience with University systems and procedures.

Responsibilities

Manage the operational, personnel and financial processes for the Ludeman Center as the Business Services Lead.
Ensure the Ludeman Center financial activity adheres to University and Foundation policies.
Regularly analyze, monitor and reconcile financial statements and information for the Ludeman Center and present to the Director and Deputy Director with suggestions on possible next steps.
Regularly monitor revenue and expenditure activity for each source of funds.
Generate journal entries, payroll expense transfers, funding distributions within accepted university policy.
Direct Ludeman Center expenditures by the staff.
Oversee and administer personnel and vendor management systems to ensure requirements are met for Department, University, State, and Federal guidelines/regulations.
Prepare reports, analyses and financial modeling to support the development of a diversified and sustainable financial model for a rapidly growing center.
Prepare and oversee the budget development and financial tracking of all Ludeman Center programs including, but not limited to, Junior Faculty Research Development Awards, National Conference, Annual Community Event, Symposium, Research Day, Communications and Outreach, including forecasting expenses and revenues.
Administer and coordinate scope-of-work, contract execution and monitoring.
Provide analysis of Ludeman Center funding model(s) and sources and uses.
Provide timely financial updates to the Ludeman Center Director and Deputy Director.
Coordinate with School of Medicine on physical space inventory.
Oversee Center computer inventory and updates to software and hardware.
Act as Approving Official for purchasing and travel card holders.
Oversee MOU process including new and existing agreements
Regularly monitor asset balances and revenue and expenditure activity for each source of funds to ensure activity is carried out according to donor wishes. Some agreement details are highly confidential and discretion is needed to ensure privacy.
Prepare program revenue reports, track program sponsors and prepare sponsor invoices.
Facilitate the Ludeman Center Advisory Board Finance Committee including coordinating with Committee Chair for agenda setting and material presentation.
Prepare and present quarterly financial reports for the external Advisory Board and ensure timely updates are provided to the Finance Committee and Advisory Board. Board presentations require knowledge of variances between budgets and actual spending.
Provide program analysis and reporting for donor directed programmatic spending plans including large multi-year programs with coordination with CU Advancement.
Provide support for community education, research and outreach programs as well as special events as needed by other Center leads. Includes advising on the appropriate purchasing instruments to be used for paying speakers, vendors and contractors.
Provide program support for research, mentoring and training programs including coordination with SOM, campus departments and the Office of Grants and Contracts concerning funding for new awards based upon the types of funding available and the terms of the award.
Provide strategic planning analysis and manage programs as assigned.