Business Operations Specialist

Arizona State University • Tempe, AZ

4d

About The Position

Under supervision of the Global Launch Business Operations Manager, coordinates administrative functions related to human resources and business office support. Requirements are: strong attention to detail, communication and effective team member skills, ability to work autonomously; self-starter with an efficient work methodology, skilled in maintaining effective working relationships; strong ability to manage multiple tasks and priorities; problem solve, work well in a fast-paced, deadline driven team environment. Performs a variety of other administrative, skilled or technical work of a specialized nature; may monitor and coordinate work of others, supervision of student staff.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• strong attention to detail, communication and effective team member skills
• ability to work autonomously
• self-starter with an efficient work methodology
• skilled in maintaining effective working relationships
• strong ability to manage multiple tasks and priorities
• problem solve, work well in a fast-paced, deadline driven team environment

Nice To Haves

• Experience in Business Operations or financial services in higher ed
• Experience with Dropbox, Google Drive, Adobe, Outlook, and Excel
• Demonstrated knowledge of ASU financial and administrative systems: ASU and Foundation Workday, Workday HCM, Analytics, Concur Travel system, ability to adapt to new technology
• Experience with purchasing cards; processing and monitoring expenditures and audit procedures.
• Experience with recruitment, hiring, onboarding student workers and ASU hiring procedures
• Experience with Salesforce (or similar CRM)
• Evidence of strong written and verbal communication skills
• Evidence of high-quality work that requires attention to detail
• Demonstrated knowledge of basic principles, practices and methods of accounting, budgeting, and inventory management
• Knowledge of HR policies for student employees, University Staff, and Academic Professionals
• Familiarity with ISAAC - Integrated System for ASU Access Control

Responsibilities

• Accounts payable, purchasing & software security requests
• Management of the center's purchasing card expenses, approvals, allocations, and reconciliation.
• Loading student fees & tracking in Salesforce
• Accounts receivable - checks/wires, invoicing
• Maintain & manage office space, supplies, equipment & inventory
• Account reconciliation
• Manage building ISAAC access
• Travel processing in the Concur travel system, including trip request submissions and approvals, expense report review and approvals, and travel expense tracking.
• Coordinates, reviews and manages new vendors, independent contractors and speaker contracts.
• Recruitment, hiring, onboarding students, staff, academic professionals
• Review timesheets (timekeeper role)
• Track employee trainings
• Payroll reconciliation and other HR tasks as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level