Business Operations Specialist

Spelman College • Atlanta, GA

399d • Onsite

About The Position

The Business Operations Specialist at Spelman College plays a crucial role in supporting the procurement of goods and services, project development, and copy center production. This position involves managing vendor relationships, processing procurement requests, and providing excellent customer service to various stakeholders within the college community.

Requirements

• Bachelor's degree with 3 years of related experience required.
• Strong customer service skills and professional demeanor.
• Excellent organizational skills with attention to detail.
• Ability to multi-task and work independently while promoting teamwork.
• Good oral and written communication skills.
• Ability to interpret general business periodicals and vendor documents.
• Advanced skills using Microsoft Office Suite (Word, Excel, PowerPoint, and Access).

Nice To Haves

• MBA preferred.
• Knowledge and experience with E-procurement systems required, preferably in a private/public or educational environment.

Responsibilities

• Manage vendor syncing in Spel-Shop.
• Research and reconcile external audit inquiries.
• Process procurement Encumbrances/Liquidations in a timely manner to reduce College commitments.
• Generate monthly spend analysis for management to drive vendor spend.
• Benchmark Copy Center pricing to ensure competitive pricing.
• Assist the Manager of Procurement & Sourcing in producing Spel-Shop training and facilitate training presentations.
• Serve as the department trainer for all copy center production.
• Manage the Certificate of Liability database and other compliance tracking.
• Oversee procurement discount programs as needed.
• Lead copy center production including poster printing, booklet making, and proof evaluation.
• Conduct ROI evaluations on Copy Center equipment and recommend adjustments.
• Provide excellent customer service to copy center and procurement clients.
• Manage layout and design of copy jobs with customers.
• Work with the Procurement Agent/Specialist to process requisitions and generate purchase orders in Spel-Shop.
• Research and validate funds in Banner and Spel Shop.
• Collaborate with Accounts Payable for check accountability to vendors.
• Serve as procurement representative for campus activities.
• Assist the Manager of Procurement & Sourcing with technical test/validation of Spel-Shop requisitions.

Benefits

• Employee discount programs

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree