Business Operations Manager

Treeswift Inc•New York, NY

1d•$150,000 - $180,000

About The Position

You’ll support and lead both recurring operational work and mission-critical projects as the business scales. Responsibilities will evolve, but may include: Core Operational Infrastructure & Risk Ownership Lead project management across internal initiatives, including hardware sourcing, contractor oversight, and vendor performance Own insurance policies, vendor renewals, and third-party relationships with a focus on cost discipline and risk management Oversee accounting coordination, expense workflows, and financial tracking in partnership with external and internal stakeholders Partner directly with legal and compliance counsel on contracts, IP coordination, regulatory matters, and government-related submissions (e.g., SBIR, patent coordination) Ensure recurring compliance and reporting requirements are executed accurately and on time Systems & Process Design Design and implement scalable internal processes as the company grows Build and maintain operational analyses, margin reporting, scenario models, and executive dashboards Identify structural gaps or inefficiencies and proactively implement durable solutions Stand up and optimize internal systems (e.g., Carta, Justworks, Notion), emphasizing auditability, permissioning, and long-term scalability Strategic & Cross-Functional Leadership Drive complex cross-functional initiatives with clear ownership, timelines, and accountability Lead sourcing and procurement reviews across hardware, operations, and finance to reduce supply-chain risk ahead of utility-scale deployments Operationalize data handoffs between field operations and ML pipelines to improve cycle time and reduce rework Project manage high-stakes customer workflows, aligning legal, compliance, operations, and executive stakeholders across multi-party RFPs

Requirements

4-7 years of experience in an early-stage start up environment or business operations, strategy, consulting, finance, legal operations
Demonstrated experience designing and improving operational systems, not just executing tasks within them
Strong analytical and modeling skills (Google Sheets / Excel required)
Proven ability to independently lead complex, cross-functional workstreams
Sound operational judgment, particularly in regulated or high-compliance environments
Clear, structured communicator comfortable working directly with senior leadership
Ability to balance speed and rigor in environments with high accountability
Comfortable operating with ambiguity and limited predefined process

Nice To Haves

Experience with regulated industries, hardware, infrastructure, or government-adjacent work is a plus, but not required.

Responsibilities

Lead project management across internal initiatives, including hardware sourcing, contractor oversight, and vendor performance
Own insurance policies, vendor renewals, and third-party relationships with a focus on cost discipline and risk management
Oversee accounting coordination, expense workflows, and financial tracking in partnership with external and internal stakeholders
Partner directly with legal and compliance counsel on contracts, IP coordination, regulatory matters, and government-related submissions (e.g., SBIR, patent coordination)
Ensure recurring compliance and reporting requirements are executed accurately and on time
Design and implement scalable internal processes as the company grows
Build and maintain operational analyses, margin reporting, scenario models, and executive dashboards
Identify structural gaps or inefficiencies and proactively implement durable solutions
Stand up and optimize internal systems (e.g., Carta, Justworks, Notion), emphasizing auditability, permissioning, and long-term scalability
Drive complex cross-functional initiatives with clear ownership, timelines, and accountability
Lead sourcing and procurement reviews across hardware, operations, and finance to reduce supply-chain risk ahead of utility-scale deployments
Operationalize data handoffs between field operations and ML pipelines to improve cycle time and reduce rework
Project manage high-stakes customer workflows, aligning legal, compliance, operations, and executive stakeholders across multi-party RFPs