Business Operations Lead

Calista Brice-posted 10 days ago
Full-time • Mid Level
Onsite • Anchorage, AK
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As the Business Operations Lead, you will work onsite in Anchorage, AK and will work closely with the Executive Team of the Vertical and Civil Structures Business Unit (VCSBU) to plan, coordinate, and monitor day-to-day business activities, ensuring efficiency and operational effectiveness across multiple companies. You will evaluate operational and financial processes, identifies opportunities for improvement, and supports cost-reduction initiatives. Responsibilities include office setup and logistics for new hires, financial and contract administration support, procurement oversight, recordkeeping, regulatory compliance, and coordination across internal business systems.

  • Coordinate office and system setup for new hires, including IT access, equipment, and workspace arrangements.
  • Develop, maintain, and organize Standard Operating Procedures (SOPs), internal workflows, and documentation.
  • Provide intercompany business support across multiple subsidiaries, ensuring alignment with VCSBU operations.
  • Manage administrative functions including expense report processing, credit card review, and compliance verification.
  • Support annual SBA 8(a) reporting through preparation of financial documentation, internal controls, and regulatory submissions.
  • Prepare and support monthly and month-end project financial reporting, cost analysis, and performance tracking.
  • Analyze project cost data, accounts payable/receivable activity, and financial trends to support operational decisions.
  • Coordinate with Project Managers to maintain accurate Estimates at Completion (EACs), providing visibility for the schedule, cost factors, risks, and resources to complete project and financial objectives
  • Utilize business systems and forward-pricing models compliant with DCAA and corporate accounting requirements.
  • Lead initiatives to improve cost-reporting tools, templates, and financial processes across VCSBU.
  • Manage procurement support for projects and overhead needs, ensuring timely purchasing and documentation.
  • Oversee, mentor, and support the training of Procurement Specialist(s).
  • Track high-dollar and high-risk contracts to monitor key compliance requirements.
  • Serve as back-up to process vendor and subcontractor invoices within OnBase and submit billings to Accounting or clients.
  • Coordinate accounts payable activities in alignment with committed cost tracking and contract requirements.
  • Support union remittance reporting for multiple companies and maintain accurate records.
  • Administer subcontracts—including progress tracking, invoice review, payments, change orders, modifications, and disputes.
  • Administer prime contracts by preparing, reviewing, and updating contracts, budgets, negotiations, payments, correspondence, and risk assessments.
  • Track and maintain 8(a) NAICS codes for subsidiaries and support opportunity identification and SAM registrations.
  • Monitor project progress related to estimating, labor and material costs, wage standards, testing, quality controls, and logistical factors.
  • Provide financial visibility for active projects to support project planning, cost management, and performance reviews.
  • Work in a constant state of alertness and in a safe manner, following all company policies and procedures.
  • Perform other duties as assigned.
  • Knowledge of office administration principles, workflow organization, and multi-company coordination.
  • Strong ability to manage documentation, SOPs, and operational processes.
  • Maintain confidentiality and handle sensitive financial and contractual information.
  • Excellent organizational skills, strong attention to detail and ability to manage multiple competing priorities.
  • Knowledge of accounts payable, billing, expense tracking, WIP reporting, and project financial controls.
  • Ability to analyze financial data, prepare accurate cost reports, and support EAC development.
  • Proficiency with financial and accounting systems such as Costpoint and OnBase.
  • Knowledge of procurement processes and contract lifecycle management, including vendor negotiations, purchase order management, and subcontractor coordination.
  • Knowledge of SBA 8(a) contracting, NAICS classifications, and federal reporting requirements.
  • Ability to administer prime contracts and subcontracts, including compliance tracking and documentation.
  • Experience with federal compliance requirements related to contract management and financial reporting, including FAR and CAS (Cost Accounting Standards).
  • Ability to interpret and apply complex regulatory guidelines in a multi-subsidiary business environment.
  • Knowledge of DCAA-compliant pricing structures and internal control practices.
  • Ability to mentor and develop junior staff, providing guidance and training to Procurement Specialists and other administrative personnel.
  • Strong analytical and critical-thinking abilities; able to evaluate alternatives and identify risks, solve problems.
  • High level of discretion and professionalism in handling proprietary and confidential information.
  • Ability to recommend process improvements and enhance financial/operational tools.
  • Ability to adapt to changing priorities and evolving business needs in a fast-paced, multi-entity corporate structure.
  • Effective decision-making skills in fast-paced, deadline-driven environments.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
  • Excellent written and verbal communication skills.
  • Ability to collaborate effectively with Project Managers, executives, vendors, and internal teams.
  • Ability to work independently while also supporting team-based operations.
  • Ability to operate effectively within an Alaska Native Corporation multi-company 8(a) environment.
  • Associate degree in Business Administration, Accounting, Finance, or a related field; or an equivalent combination of education and experience required.
  • Three (3) to five (5) years of progressively responsible experience in financial support, contract or project administration, or compliance coordination required.
  • Experience supporting business operations, financial analysis, or contract management required.
  • Ability to pass drug, driving, and background screening.
  • Knowledge of construction operations preferred.
  • Knowledge of 8(a) contracting and NAICS classifications preferred.
  • Experience with Costpoint, OnBase, or similar systems.
  • Competitive wages, we believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
  • Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
  • Tuition reimbursement.
  • Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
  • FSA health care and/or dependent care/HSA with HDHP.
  • Dental and Vision Insurance.
  • Employee Assistance Program for you and your family.
  • Company paid Life Insurance, AD&D, and LTD.
  • Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
  • Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
  • 0-2 years 15 days
  • 3-5 years 23 days
  • 6-9 years 27 days
  • 10-14 years 30 days
  • 15-19 years 33 days
  • 20 or more years 37.5 days
  • 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
  • 401(K) match at $0.50 on the dollar up to 6% of your contribution.
  • Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook.
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