Business Operations & Facilities Manager (School Year 26-27)

Global Leadership Academy•Philadelphia, PA

About The Position

The Business Operations & Facilities Manager works closely with the Executive Director to oversee the financial management, facilities operations, and administrative infrastructure of the organization. This role is responsible for ensuring fiscal integrity, operational efficiency, and effective stewardship of organizational assets. The position focuses on financial oversight, budget management, facilities coordination, vendor management, compliance, and operational systems that support both educational and business service functions.

Requirements

Bachelor's degree in Business Administration, Finance, Accounting, Facilities Management, or related field preferred
Minimum of five (5) years of experience in business operations, finance, or facilities management
Strong knowledge of budgeting, financial reporting, and internal controls
Experience managing facilities operations and vendor contracts
Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, PowerPoint)
Strong analytical, organizational, and problem-solving skills
Ability to prioritize multiple responsibilities and meet deadlines
Detail-oriented, self-motivated, and able to work independently
Strong written and verbal communication skills

Responsibilities

Financial Management & Oversight
Develop and manage annual operating budgets in collaboration with the Executive Director
Monitor cash flow, expenditures, and financial performance metrics
Oversee accounts payable/receivable and general ledger functions
Ensure accurate financial reporting and maintain supporting documentation
Assist with audits, financial reviews, and compliance requirements
Monitor financial controls and recommend improvements to safeguard assets
Utilize QuickBooks and financial software to maintain accurate records
Facilities & Asset Management
Oversee daily facilities operations across all locations
Coordinate building maintenance, repairs, inspections, and vendor contracts
Manage facility budgets and capital improvement projects
Ensure compliance with safety, health, and regulatory requirements
Supervise procurement and management of equipment, furniture, and supplies
Maintain service agreements and vendor relationships
Operational Leadership
Develop and implement policies and procedures to strengthen operational effectiveness
Monitor operational workflows and identify efficiency improvements
Establish systems to track performance data and operational benchmarks
Support strategic planning initiatives related to growth and infrastructure
Ensure alignment between operational processes and organizational goals
Administrative & Compliance Support
Maintain documentation related to contracts, leases, and service agreements
Ensure adherence to internal policies and external regulatory standards
Support risk management and operational continuity planning
Perform additional duties as assigned by the Executive Director