Business Operations Executive

Helium Health•San Francisco, CA

About The Position

The Business Operations Executive will provide professional administrative and operational support to the executive, including handling sensitive assignments and confidential information.

Requirements

2 - 3 years demonstrated administrative, operations, or business support experience
Excellent research, presentation, critical thinking and analytical skills
Time management skills and ability to meet deadlines
Excellent verbal and written communication skills
Exceptional organizational skills and impeccable attention to detail.
Ability to multitask and work independently
Ability to solve problems, make sound decisions, and take initiative
Excellent interpersonal skills
Proficiency in Microsoft Office Suite/Google Suite
Able to maintain a high level of integrity and discretion in handling confidential information.

Nice To Haves

Experience with data visualization tools and business intelligence software (e.g. Tableau, Power BI) is an added advantage.

Responsibilities

Provide end-to-end calendar and meeting coordination support for the executive.
Provide administrative support, such as writing and editing e-mails, drafting memos, and preparing communications as required.
Prepare meeting notes or summaries, as required.
Conduct in-depth business analysis to gather and interpret data, identify trends, and provide actionable insights.
Prepare reports, presentations, and documentation for executive meetings and presentations.
Support the development and implementation of strategic initiatives by providing analytical support and generating relevant reports.
Collaborate with internal teams to gather data and information necessary for analysis and reporting.
Set up and manage task tracking, reminders, and follow-ups to support timely delivery of agreed outputs.
Conduct research as required.
Proofread and edit business materials, reports, etc.
May occasionally travel with executive where required.