Business Office Representative Lead - Advocate Health Remote FT Days

American Addiction Centers • Oak Brook, IL

1d • $22 - $33 • Remote

About The Position

Responsible for the direction, scheduling and training of the business office associates in HTM. Provides input into performance evaluations, assignments and work activities of the team. Ensures all invoices are entered into AP system. Reconciles invoice (or contracted service reports), PO line items, and receipts prior to coding and authorizing payments. Documents and escalates variances with internal resources and vendors per department procedures. Processes HTM purchase requisitions of goods, services, and contract pools into purchase orders per departmental workflow, including obtaining proper levels of approval authority. As needed, trains front-line team members, suggests alternative sourcing, provides requestor updates to order status and escalates, coordinates with A/P to vet new vendors, ensures HTM compliance with preferred supplier vendor policies, and manages updates to purchase orders. Responsible for receipt & dispatch of customer service requests & other inquiries through the CMMS work order system and/or via phone. Includes monitoring and recording internal resource availability, call escalation, and vendor management/scheduling Provides SharePoint and CMMS data entry and updates under direction of an HTM leader. Compiles reports. Coordinates meeting planning and event logistics. Other duties as assigned.

Requirements

• Level of Education: Associate’s degree in business, accounting or related field or 7+ years of related experience
• Years of Experience: 7+ years equivalent office management experience
• Ability to coordinate team activities including scheduling team members, directing work activities and identifying needed resources to complete work activities.
• Strong coaching abilities required to train and build competencies for established job instructions.
• Excellent communication skills and understanding of basic medical equipment terminology in order to interpret problems described by service requesters.
• Ability to enter and retrieve data from selected software packages such as CMMS work order systems, SharePoint sites and libraries, and invoicing applications as required for daily work activities.
• Effective use of Outlook, excel and other business software.
• Demonstrates accuracy, thoroughness, and orderliness in performing job duties.
• Ability to work independently and as part of a team.
• Excellent customer service and communication skills.
• Ability to prioritize multiple, simultaneous work requests.
• Strong interpersonal, organizational and customer service skills.
• Ability to maintain a calm, professional demeanor under pressure exhibiting effective crisis management skills.

Responsibilities

• Responsible for the direction, scheduling and training of the business office associates in HTM.
• Provides input into performance evaluations, assignments and work activities of the team.
• Ensures all invoices are entered into AP system.
• Reconciles invoice (or contracted service reports), PO line items, and receipts prior to coding and authorizing payments.
• Documents and escalates variances with internal resources and vendors per department procedures.
• Processes HTM purchase requisitions of goods, services, and contract pools into purchase orders per departmental workflow, including obtaining proper levels of approval authority.
• As needed, trains front-line team members, suggests alternative sourcing, provides requestor updates to order status and escalates, coordinates with A/P to vet new vendors, ensures HTM compliance with preferred supplier vendor policies, and manages updates to purchase orders.
• Responsible for receipt & dispatch of customer service requests & other inquiries through the CMMS work order system and/or via phone.
• Includes monitoring and recording internal resource availability, call escalation, and vendor management/scheduling
• Provides SharePoint and CMMS data entry and updates under direction of an HTM leader.
• Compiles reports.
• Coordinates meeting planning and event logistics.
• Other duties as assigned.

Benefits

• Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
• Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance
• Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees