Business Office Manager

Sugarland Healthcare•Sugarland, TX

3d•Onsite

About The Position

We’re serious about getting the best people to join our team and offering on-the-spot interviews. Our Staff love what they do, and our residents see this demonstrated daily. This position offers work/life balance, opportunities for advancement, and the chance to form meaningful bonds with our residents and their families. We recognize people as our most valuable asset and the benefits we offer reflect our commitment to having the very best. General Purpose: The position is responsible for overseeing and maintaining financial operations, such as payroll, benefits administration, resident trust, and accounts payable and receivable. This role also includes overseeing business office personnel. This position focuses primarily on maximizing cash flow through efficient billing and collection processes, and as such is responsible for managing the accounts receivable and accounts payable functions according to the organization’s established policies and procedures.

Requirements

Must have a high school diploma or equivalent.
Must have an associate’s degree or five years’ experience as a Business Office Manager at a Skilled Nursing Facility.
Must have the ability to work in a fast-paced environment and be able to follow oral and written instructions.
Must understand the reimbursements procedures including state and federal contracts (i.e., Medicaid, Medicare, V.A.), as well as private insurance.
Experience using Excel, PowerPoint, and Word.
Must possess the ability to make independent decisions when circumstances warrant such action.
Must present a professional appearance.
Must be proficient in basic mathematical skills and understand the reconciliation process. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Must function independently, have flexibility, personal integrity, and the ability to work effectively with the residents, personnel, and support agencies.
Must be able to work well and cooperate with fellow employees.
Must be able to meet all local health regulations and pass the pre/post-employment physical exam if required. This requirement also includes drug screening, criminal background check, and reference inquiry.
Walking, sitting, standing, reaching, stooping, bending, lifting, grasping, pushing and pulling, and fine-hand coordination.
Ability to hear and respond to overhead pages.
Ability to communicate with residents, families, personnel, vendors, and consultants.
Ability to apply training and in-service education provided.
Must present a neat, clean, professional appearance and demonstrate a positive approach with employees and residents.

Nice To Haves

Point Click Care (PCC) billing system experience preferred.
National Data Care Resident Funds Management System (RFMS) experience preferred.

Responsibilities

Maintain an accurate daily census.
Input all Ancillary Charges into PCC.
Ensure that all invoices and billing logs are received from ancillary vendors.
Invoices and billing logs are reconciled and posted to PCC to allow timely billing and month end close.
Ensure that All Payers are billed accurately and timely.
Ensure that all cash received is deposited timely.
Deposits are posted to PCC and recorded on Cash Log.
Cash Log is reconciled to PCC and bank statements.
Determine that all disbursements have proper authorization, receiving and documentation.
Responsible for front-end collections of A/R balances due from residents while in-house (meets with residents and responsible parties upon admission and routinely thereafter to follow up on collections).
Responsible for back-end collections of A/R balances due from residents after discharge.
Manage the Medicaid pending application and conversion process to ensure timely resolution.
Responsible for follow up on all outstanding accounts.
Perform aging review with Administrator weekly.
Oversee Resident Trust Accounts; ensure that all facility procedures and State and Federal regulations are being met.
Performs and documents monthly reconciliation of the account.
Must account for all transactions in the Resident Trust Account.
Prepare accounts receivable adjustments and bad debt write-offs for AR Consultant to approve for processing.
Balance Revenue Reconciliation to Census Reports ensuring that all charges are correctly calculated.
Supervise Accounts Payable function to ensure that all facility procedures and State and Federal regulations are being met.
Classify and record all expenses of the operations in the period incurred by the accrual method.
Supervise the work of the Accounts Payable Clerk, HR/Payroll Coordinator, and the Receptionist functions in order to meet weekly, monthly and annual closing and reporting schedules.
Ensures payroll records are processed accurately and timely.
Produce regular or special written reports related to all Business Office functions to ensure compliance of Facility procedures and all State and Federal requirements.
Implement and maintain all Business Office policies to ensure compliance with Facility State and Federal requirements.
Assist in any State, Federal, or Corporate Audits as assigned.
Complete projects and duties as assigned by the Facility Administrator.