Full Time Business Office Manager at the Courtyard at Delta

Encore Senior Living•Lansing, MI

14h

About The Position

Responsible for direct oversight of the general operations of the accounting and human resources department to include accounts payables, accounts receivables, payroll functions, data entry and general accounting duties. Assures compliance with all laws, rules, regulations, policies and procedures. Promotes the company’s mission and philosophy.

Requirements

Ability to communicate and work with all levels of the company’s Employees effectively.
Ability to recognize and communicate problems appropriately.
Ability to relate to the public, Residents, families, Employees and other professionals appropriately.
Ability to maintain accurate records and provide information as requested and required.
Ability to communicate proficiently in English, verbally and in writing.
Ability to work flexible hours to meet requirements of the job and be on call.
Ability to lift up to 50 pounds, 30 pounds regularly.
Ability/Willingness to perform all position responsibilities adequately
Ability to effectively supervise and provide leadership
Ability to learn, utilize and apply basic management principles
Ability to perform tasks in a neat, through and timely manner
Position may require some travel to assist with training and coverage at other locations.
High level of technical expertise and comfort with enterprise systems and data management. Must be comfortable working with IT professionals on complicated system interface issues.
Possess the ability to make independent decisions when circumstances warrant such action
Possess the ability to seek out new methods and principals and be willing to incorporate them into existing practices.
Ability to interpret a variety of instructions furnished in written, oral or schedule form.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to handle multiple projects
Advanced level proficiency with Microsoft Office Products, including Excel and Power Point
Proficient in Accounting, HRIS and Timekeeping Systems
An Associates Degree (A.A.) or equivalent from a two-year college or technical school; or tow years related experience and/or training; or equivalent combination of education and experience

Responsibilities

Accounts Payable
Receives, processes and enters all invoices into system for payment timely and accurately
Resolves account discrepancies by investigating documentation, payments or adjustments
Enters accounts payables into system for payment and are processed timely and accurately.
Monitors, reconciles, and records petty cash disbursements
Collect W9 from vendors and submit to corporate office
Accounts Receivable
Process move in’s, move outs and status change in resident management system accurately and timely.
Receives, reconciles, and processes all revenue checks, deposit slips and reports daily as needed
Assists Community Administrator/Managers in answering resident billing issues. Ensures that Community Managers/Administrators make move in deposits and rent deposits in a timely manner and ensures that collection guidelines are followed. Completes resident billing/invoices by following company guidelines, while resolving any issues
Verifies accounts by reconciling statements and transactions
Maintains accounting ledgers by posting account transactions
Verifies and performs all monthly billings for each of the public pay agencies in a timely manner, while resolving any billing issues as needed.
Maintains financial historical records by filing accounting documents
Maintains financial security by following internal accounting controls
Payroll/Human Resources
Oversee the timely preparation and accurate production employee time and attendance for of payroll
Manages human resource information system for data accuracy and integrity
Work with Administrator on employee personnel related issues and strategizes to resolve conflicts
Assists with recruitment of employees for the community
Completes the employee onboarding, documentation and maintains employee personnel files per company policies
Minimize and resolve employee pay-related issues, including overpayments, late pay, deductions, and related pay adjustments
General
Ensures that all proprietary, financial and resident information is kept confidential.
Respect and maintain confidentiality of the office, its records and restricted information
Contributes to team effort by accomplishing related results as needed
Promotes the company’s mission and philosophy.
Maintains a positive and professional demeanor with all Employees, Residents, Visitors, and Families.
Strong attention to detail and organizational skills required
Adheres to all policies and procedures of the company
Performs other duties as assigned.