Business Office Manager | Senior Living

Harmony Senior Services • Hershey, PA

3d • Onsite

About The Position

The Business Office Manager will be responsible for all business and office management functions of the community. Resident Billing and Cash Receipts Maintain and update with each change for Lease Summary, Move-In/Move-Out Report, Average Residency Resident surveys Accounts Payable: Code invoices, obtain necessary approvals from the Executive Director and applicable Department Heads, and forward to corporate office daily. Maintain vendor contracts and files Declining balance spend-down sheets: Update and distribute to the appropriate Department Heads each month. Order background checks, compile test results and advise when applicant has successfully completed pre-hire process Process new hire paperwork and ensure accuracy and completeness Work with Department Heads to identify open positions, advertise and interview potential candidates if appropriate Initiate and track FMLA absences (FMLA, ADA) working with Human Resource Department Assist with associate relations and progressive counseling as needed Overseas Worker’s Compensation forms and process for the community Provide all departments with personnel forms and/or packets Deliver New Hire orientation for all new hires in accordance with State regulations and Harmony Senior Services policies and procedures Responsible for all aspects of managing the Concierge team and their scheduling to meet the business needs of the community. Payroll: Bi-weekly transmittal of payroll data to payroll servicer Work with Benefits Coordinator to administer all benefits as applicable per associate’s status Order associate name tags (temporary and permanent) Track information for TB updates and Hepatitis B vaccine Resident business files and personnel files

Requirements

• AA Degree preferred in accounting or business, or equivalent experience
• Three years’ experience working in Accounts Payable/Receivable
• Three years’ experience working in Human Resources/Benefits administration
• Excellent organizational, interpersonal, and communication skills
• Demonstrated ability to use accounting software programs and Microsoft Office
• Must be able to lift, carry, and push up to 25lbs
• Demonstrated ability to meet project deadlines
• Ability to analyze reports and identify issues that could affect day to day business operations
• Excellent customer service skills

Responsibilities

• Resident Billing and Cash Receipts
• Accounts Payable
• Maintain vendor contracts and files
• Declining balance spend-down sheets
• Order background checks, compile test results
• Process new hire paperwork
• Work with Department Heads to identify open positions, advertise and interview potential candidates if appropriate
• Initiate and track FMLA absences (FMLA, ADA)
• Assist with associate relations and progressive counseling as needed
• Overseas Worker’s Compensation forms and process for the community
• Provide all departments with personnel forms and/or packets
• Deliver New Hire orientation for all new hires in accordance with State regulations and Harmony Senior Services policies and procedures
• Responsible for all aspects of managing the Concierge team and their scheduling to meet the business needs of the community
• Payroll: Bi-weekly transmittal of payroll data to payroll servicer
• Work with Benefits Coordinator to administer all benefits as applicable per associate’s status
• Order associate name tags (temporary and permanent)
• Track information for TB updates and Hepatitis B vaccine
• Resident business files and personnel files

Benefits

• 401k
• Fulltime & Part-time Benefits Packages
• Employee Referral Bonus + Incentives (free meals, movie tickets, dining, automotive deals, retail discounts, finance/legal, consulting, electronics, and more!)
• Training, Development & Career Laddering
• Great work-life balance
• Flexible Scheduling
• Telehealth + Flex Spending + Health Savings Account Options

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree