Business Office Manager

ABLE Associates•Fall River, MA

20d

About The Position

Business Office ManagerSummary:Our client is seeking a business office manager with proven long-term nursing home and billing experience! If you are someone who has excellent leadership skills and are looking to take that next step in your career, this may be a great fit for you!What you will be doing:Administrative: Assist in planning, developing, organizing, implementing, evaluating, and directing of the administrative office policies and procedures Assure that all office personnel follow established policies and procedures Interpret the facility's policies and procedures to personnel, residents, family members, visitors, etc., as directed by the Executive Director Represent the facility at and participate in meetings as required by the Executive Director Delegate administrative authority, responsibility and accountability to other responsible persons Make written and oral reports/recommendations to the Executive Director concerning administrative procedures Process administrative accounts payables invoices and vendor related inquiries Billing and Billing Related: Manages daily census changes (admissions, discharges, payer changes, room changes etc.) Deposits checks daily into depository account and process credit cards as requested Manages resident trust funds and maintains confidential files, ensures compliance with all state and federal regulations Complete month end AR close and billing for all payers or coordinate billing with the corporate biller Ensure timely billing of resident liability by maintaining the correct liability in PCC Manage outstanding Accounts Receivable by reviewing AR aging weekly to identify potential refunds, adjustments or rebilling and communicate with the appropriate biller Document all collections efforts in PCC Recommends accounts for outside collection Attorney Managed Medicaid pending applications timely including coordinating referral to Medicaid Eligibility Specialist or activity working the Medicaid application Manage annual redeterminations for Medicaid enrollments Meets with, or ensures that another staff member meets with, all residents/responsible party upon admission and throughout the stay to explain financial obligations and paperwork Audits new admission files to ensure completeness and accuracy Meets with, or ensures that another staff member meets with, all residents/responsible party upon discharge to explain any remaining financial obligations Communicates accounts at risk to the Administrator, prepares for and attends weekly A/R review meetings, documents collection Activities Attend monthly triple check to ensure Medicare A, Medicare B and Managed Care claims are accurate prior to biller submitting claims Attend weekly Medicare meeting and weekly MMQ meeting

Requirements

High School Diploma or equivalent is required

Nice To Haves

Associate’s degree or higher in a Healthcare setting is preferred

Responsibilities

Assist in planning, developing, organizing, implementing, evaluating, and directing of the administrative office policies and procedures
Assure that all office personnel follow established policies and procedures
Interpret the facility's policies and procedures to personnel, residents, family members, visitors, etc., as directed by the Executive Director
Represent the facility at and participate in meetings as required by the Executive Director
Delegate administrative authority, responsibility and accountability to other responsible persons
Make written and oral reports/recommendations to the Executive Director concerning administrative procedures
Process administrative accounts payables invoices and vendor related inquiries
Manages daily census changes (admissions, discharges, payer changes, room changes etc.)
Deposits checks daily into depository account and process credit cards as requested
Manages resident trust funds and maintains confidential files, ensures compliance with all state and federal regulations
Complete month end AR close and billing for all payers or coordinate billing with the corporate biller
Ensure timely billing of resident liability by maintaining the correct liability in PCC
Manage outstanding Accounts Receivable by reviewing AR aging weekly to identify potential refunds, adjustments or rebilling and communicate with the appropriate biller
Document all collections efforts in PCC
Recommends accounts for outside collection Attorney
Managed Medicaid pending applications timely including coordinating referral to Medicaid Eligibility Specialist or activity working the Medicaid application
Manage annual redeterminations for Medicaid enrollments
Meets with, or ensures that another staff member meets with, all residents/responsible party upon admission and throughout the stay to explain financial obligations and paperwork
Audits new admission files to ensure completeness and accuracy
Meets with, or ensures that another staff member meets with, all residents/responsible party upon discharge to explain any remaining financial obligations
Communicates accounts at risk to the Administrator, prepares for and attends weekly A/R review meetings, documents collection Activities
Attend monthly triple check to ensure Medicare A, Medicare B and Managed Care claims are accurate prior to biller submitting claims
Attend weekly Medicare meeting and weekly MMQ meeting