Business Office Coordinator

Trinity Services Inc.•Rosemont, IL

43d•$42,000 - $47,000•Onsite

About The Position

Under the supervision of the Director of Network 7, the Business Office Coordinator is responsible for overseeing administrative and operational business tasks to ensure that all office processes run smoothly and efficiently. The Business Office Coordinator will be responsible for managing all office communications as well as scheduling all office events and meetings. This role requires the maintaining of all financial initiatives of the office, ensuring that all transportation operations run smoothly and safely, and maintaining all office records in an organized and accurate way. Strong organizational, multi-tasking, and effective communication skills are critical for this role. In addition to ensuring that the financial incentives are executed effectively, this position will include the usage of Microsoft Office and other computer tools that help aid in organizing office documentation.

Requirements

Comprehensive understanding of Microsoft Office and common computer programs and functions.
Strong commitment to supporting people with developmental and intellectual disabilities.
Ability to maintain confidential information in a trusted and ethical manner.
Effective critical thinking and problem-solving abilities.
Excellent verbal and written communication skills.
Strong organizational and time management skills.
Excellent multi-tasking skills
High school diploma
Prior experience in an administrative or office setting strongly preferred
Familiarity with scheduling, filing systems, and billing support processes
Eagerness to contribute and go above and beyond in support of the team

Nice To Haves

Preferred understanding of basic accounting principles
Optional: Bachelor’s degree related to financing

Responsibilities

Oversee the Client Collective account, which includes distribution of funds, processing monthly room and board payments, tracking SSI/SSDI deposits, quarterly reconciliations, and management and monitoring of individual fund requests for each individual client’s account.
Maintaining the purchasing card system and overseeing monthly reconciliation and receipt collection.
Provide quality oversight of several systems including purchasing/Home Depot credit card usage, SNAP card benefits, and fuel card statements.
Maintain Network Petty Cash Account including the checkbook, distribution of petty cash requests and distribution of Cookie Jar Loans.
Assist with annual tax filing for clients.
Communicate with DHS to provide monthly wage-earning reports for client employment.
Ensure that all documentation is accurate and upholds Trinity Services’ mission, values, and operational needs.
Manage vehicle fleet for the department and ensure scheduled maintenance, safety inspections, user tracking and accident processing, paperwork and follow-up.
Greeting applicants in a professional and friendly manner
Organize meetings and coordinate any travel arrangements for the people we support and colleagues.
Maintain and order office supplies.
Serve as a point of contact for internal and external communications.