Business Office Coordinator

Sequoia Living•Portola Valley, CA

9d•$37 - $44

About The Position

We are hiring a Business Office Assistant to coordinates the community’s business office and related activities including accounts receivable, accounts payable, employee timekeeping, and employee meal programs in a timely and accurate manner. Ensures business standards are met in partnership with the Home Office. Coordinates communications between community residents and Director of Business Office Operations for billing and resident account related inquiries. Maintains confidentiality regarding all data for which access is granted and/or required in order to perform position essential functions. If you enjoy working with people in a fast-paced environment and are excited about the opportunity to make a difference every day, then this role may be for you!

Requirements

You enjoy working with people and have exceptional interpersonal skills. You can use tact and courtesy in dealing with residents under sometimes trying conditions. You can show patience and understanding. You enjoy variety in your day and enjoy a fast-paced environment.
High school graduate with advanced training in accounting equivalent to two (2) years of college level accounting courses. Minimum three (3) years of bookkeeping/accounting experience. Minimum one (1) year of payroll experience.
Working knowledge of payroll practices and procedures; knowledge of accounting, bookkeeping, collections, accounting policies/practices; familiarity with Medicare billing; knowledge of labor laws and regulations.

Nice To Haves

Bachelor’s degree in business administration or accounting preferred

Responsibilities

Ensures Sequoia Living Accounting Policies and Procedures are followed in the areas of timekeeping, accounts payable, resident billing, and purchasing.
Processes resident payments; collects, reconciles, and inputs resident charges; interacts with residents, vendors, resident conservators and corporate accounting staff regarding payments, bills and other financial matters to resolve problems; makes bank deposits.
Coordinates month end accounting close process as directed by the Director of Business Office Operations. Meets deadlines on a timely basis.
Coordinates community pay period end close process including timecard close and reporting to Home Office Payroll department within established timelines.
Processes documents and records according to governing regulations and Sequoia Living policies.
Responds to payroll related inquiries concerning payroll deductions, accruals, wage garnishments, child support payments, and employment verification.
Resolves payroll discrepancies between staff, department heads, and home office Payroll department.
May distribute paychecks and vouchers to community managers per policy as received by payroll vendor.
May assist in gathering data as required for audits & PBJ reporting under the direction of the Director of Business Office Operations and the Director of Payroll.
Ensures HCM and timekeeping data is accurate, in coordination with the Home Office Payroll department and Community HR department.
Verifies sales bonus data by reviewing supporting documents and CRM.
Coordinates the distribution of annual care fee increase letters and medical tax letters to residents and resident representatives as directed by the Director of Business Office Operations.
Reports observed changes in residents' physical, mental, emotional and/or financial status to community management staff.
Performs other duties as assigned.

Benefits

$37.20 - $43.71/hr
We have medical and dental coverage or pay a cash stipend if you are covered on another plan. Life Insurance, Emergency Relief Fund, Flexible Spending Account, 18 PTO, 8 Holidays, 6 days per year available to provide pay when on an approved Leave of Absence and much more!
Generous PTO and holidays
Employee Referral Award, Employee Recognition Programs, Sign On Bonus.
We offer on the job training and professional development opportunities. Scholarships too! We offer tuition and/or fee assistance for qualified programs.
Covid protocols in place to keep everyone safe.
Competitive wages and growth opportunities.

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