Business Office Assistant (CIV)
About The Position
Civitas Senior Living is seeking a Business Office Coordinator to support our Regional Business Office Manager (RBOM) team. This role is ideal for someone who is organized, detail-oriented, and interested in growing their skills in administrative, billing, payroll, and business office support. The Business Office Coordinator helps keep daily processes moving by supporting data entry, document management, onboarding coordination, invoice and payment support, reporting, shared inbox follow-up, and general administrative tasks for multiple senior living communities. This role supports the broader RBOM function, which manages key financial and administrative processes for assigned communities.
Requirements
- High school diploma or equivalent required
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and meet deadlines
- Proficiency with Microsoft Office, especially Excel, Word, and Outlook
- Ability to maintain confidentiality and work well as part of a team
Nice To Haves
- Administrative, clerical, customer service, or data entry experience preferred
Responsibilities
- Provide administrative support to the admin and accounting team
- Perform high-volume data entry and maintain accurate records
- Assist with billing, invoice, vendor, and payroll-related documentation
- Help track onboarding paperwork, background check steps, and personnel file items
- Monitor shared inboxes and route requests to the appropriate team members
- Pull routine reports and update spreadsheets and tracking logs
- Maintain organized electronic files and support follow-up on open items
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
