Business Office Associate

Carolina Pulmonary•Columbia, SC

About The Position

Assists patients, visitors, providers and office staff in a courteous and friendly manner. Performs all duties efficiently and timely, while maintaining a positive patient flow. Serves as an office liaison when required. Minimum Qualifications Minimum Education : High School Diploma or Equivalent Minimum Years of Experience : 6 months in a related field involving administrative support and customer service activities Substitutable Education & Experience : Experience can be substituted for successful completion of a Medical Office Administrative Assistant certificate program Required Certifications/Licensure : None. Required Training : None. Essential Functions Maintains positive attitude. Has contact by phone, correspondence or in person meetings with persons in other departments or outside the practice. Tact is required in all communication and the employee is responsible for harmonious relationships. Demonstrates the following: Appropriate communication of information to all ages. i. Infant - birth to 1 year ii. Child - 1 year through 12 years iii. Adolescent - 13 years through 17 years iv. Adult - 18 years through 65 years v. Geriatric - over 65 years Responsiveness to all patients and office staff requests. Performance of duties assigned by authorized personnel or as required in an emergency, i.e., fire or disaster. Provides/Performs Communication Telephone (Answer, Transfer) Orders/Messages - Accurate and timely relay of information Scheduling Referrals Appointments Ancillaries Surgeries Hospital Admissions Medical Records Documentation Forms - Chart structure Electronic chart maintenance Image files Faxing Copying Mail - In and Out Office Operations Enter/Verify/Correct patient demographics and insurance information Obtain necessary signatures and consents as appropriate Post charges/payments Collect payment for office visits Daily updates Deposits Maintain cash drawer Screening and collecting unpaid balances Financial counseling when needed Work accounts receivable Precertification/Authorization Operation of and responsibility for equipment (including, but not limited to, routine maintenance, ordering of supplies, log sheets and cleaning) General Office Equipment, i.e., fax machine, copier, etc. Duties & Responsibilities In-service/Education a. Department Orientation b. Annual Training Clerical log sheets/auditsa. Samplesb. Equipment Other Coding E&M/basic visits Office procedures/complex visits Surgeries Hospital Services Correspondence Statistical reports Accounts payable Payroll Chaperone Provides support and guidance for clerical policies and procedures All other duties as assigned

Requirements

Minimum Education : High School Diploma or Equivalent
Minimum Years of Experience : 6 months in a related field involving administrative support and customer service activities
Substitutable Education & Experience : Experience can be substituted for successful completion of a Medical Office Administrative Assistant certificate program
Required Certifications/Licensure : None.
Required Training : None.

Responsibilities

Assists patients, visitors, providers and office staff in a courteous and friendly manner.
Performs all duties efficiently and timely, while maintaining a positive patient flow.
Serves as an office liaison when required.
Maintains positive attitude.
Has contact by phone, correspondence or in person meetings with persons in other departments or outside the practice.
Appropriate communication of information to all ages.
Responsiveness to all patients and office staff requests.
Performance of duties assigned by authorized personnel or as required in an emergency, i.e., fire or disaster.
Provides/Performs Communication Telephone (Answer, Transfer)
Orders/Messages - Accurate and timely relay of information
Scheduling Referrals Appointments Ancillaries Surgeries Hospital Admissions
Medical Records Documentation Forms - Chart structure Electronic chart maintenance Image files
Faxing Copying Mail - In and Out
Office Operations Enter/Verify/Correct patient demographics and insurance information
Obtain necessary signatures and consents as appropriate
Post charges/payments
Collect payment for office visits
Daily updates Deposits
Maintain cash drawer
Screening and collecting unpaid balances
Financial counseling when needed
Work accounts receivable
Precertification/Authorization
Operation of and responsibility for equipment (including, but not limited to, routine maintenance, ordering of supplies, log sheets and cleaning)
General Office Equipment, i.e., fax machine, copier, etc.
In-service/Education a. Department Orientation b. Annual Training
Clerical log sheets/auditsa. Samplesb. Equipment
Other Coding E&M/basic visits Office procedures/complex visits Surgeries Hospital Services Correspondence Statistical reports Accounts payable Payroll
Chaperone
Provides support and guidance for clerical policies and procedures
All other duties as assigned