Business & Office Assistant

Melara Enterprises•Baton Rouge, LA

About The Position

The Business and Office Assistant supports Melara Enterprises’ daily business and administrative operations, ensuring accurate financial processing, responsive HR support, and smooth facility management. This role requires dependability, discretion, and the ability to handle diverse administrative and financial tasks with accuracy and professionalism.

Requirements

High energy, positive, professional “can do” attitude, all around “people person”
Communicates with manager when: An assignment is not understood An assignment conflicts with knowledge of the circumstances, current skills or available time/resources Obstacles to completing the assignment exist or are likely to occur Opportunities to better complete or improve the assignment exist or may occur
Understands and demonstrates our cultural expectations – Our Way
Effective interpersonal communication skills
Flexibility to adapt to a changing work environment and handle multiple priorities
Assist other managers, owners, and executives with other assignments and requests as needed
Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, Powerpoint) and general knowledge of computers and IT.
Strong organizational skills and attention to detail

Nice To Haves

Prior experience in a similar role and accounting/bookkeeping experience is preferred

Responsibilities

Gather, code, and enter vendor invoices into Quickbooks Online to pay, get approvals, print and prepare checks and ACH files.
Assist with accounts receivable collections, payment reminders, and coordination with sales representatives.
Research and answer questions regarding payments, invoices, and timing of financial items
Assist with HR and benefit functions like job postings, new hire setup, orientation, responding to employee questions, and processing employee terminations.
Manage petty cash box and credit card usage, coding, & getting receipts
Manage office supplies, furniture, equipment, phones, postage machine, and printers
Property Management: work with other tenants and property Management Company to ensure building and office are clean, organized, comfortable, and any issues are resolved.
Work with Vendors: greet vendors delivering products and services and check in items as needed. This includes coffee, water, plant services, repairmen, and others.
Act as permanent backup for Receptionist for lunch and other breaks
Light cleaning of company kitchen in the afternoon & periodical daily restocking
Order, setup, and clean up food for company meetings/office events
Assist with company communications and project coordination as assigned.