Business Office Assistant
About The Position
At the Quatela Center for Plastic Surgery, Q the Medical Spa, and the Quatela Center for Hair Restoration, we are dedicated to providing exceptional care and transformative results in cosmetic and reconstructive surgery. Our team of renowned surgeons and skilled aestheticians is committed to enhancing the beauty and confidence of our patients through personalized treatment plans and cutting-edge techniques. We’re seeking a Business Office Assistant to join our finance team. Under the guidance of the Director of Finance, you will provide a variety of administrative, data entry, and accounting duties to support the business office.
Requirements
- Associate’s degree preferred. High school diploma required
- Proficient in MS Office
- Ability to accurately process high volumes of work, prioritize duties, and meet deadlines
- High attention to detail
- Strong organizational skills
- Possess excellent oral and written communication skills to develop strong working relationships with both internal and external team members/customers/clients/vendors
- Ability to work both independently and in a group to problem solve and improve processes
- Ability to maintain strict confidentiality regarding all financial and personal information related to the individuals and organizations
Nice To Haves
- Experience in QuickBooks (preferred)
Responsibilities
- Monthly bank reconciliations for multiple entities
- Back up to AP Clerk
- Validating invoices
- Matching purchase orders
- Processing checks
- Assist with Surgery Center Scheduling
- Answering incoming phone calls
- Monitoring video doorbell system; greeting visitors and directing them appropriately
- Managing incoming and outgoing mail/packages
- General office duties such as copying, scanning, faxing, filing
- Additional duties may be assigned as required
Benefits
- Competitive salary with performance-based incentives
- Comprehensive benefits package, including health, dental, and vision insurance
- Supplementary benefit plans for hospital indemnity, critical illness, and accident insurance
- Safe Harbor 401k program with 3% employer contribution
- Opportunities for professional development and career growth within a leading multi-disciplinary practice
- A collaborative and supportive work environment dedicated to excellence in patient care and service
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
