Business Office Assistant (2786)

Scenic Living Communities • Iowa Falls, IA

23h • Onsite

About The Position

Scenic Living Communities is a continuing care retirement community in Iowa Falls, Iowa, offering several levels of living including independent living, assisted living, short-term rehab, and long-term care. The organization is committed to providing quality care to its residents and a positive work environment for its Team Members. The Business Office Assistant will provide support to the Business Office Manager and Human Resources Director, reporting directly to the Human Resources Director.

Requirements

• High school diploma or equivalent is required.
• Strong computer literacy is required.

Nice To Haves

• An associate’s degree is preferred.
• One year of related or similar experience is preferred.

Responsibilities

• Serve as the first point of contact by answering incoming phone calls to the facility, directing inquiries to appropriate departments, and providing courteous, professional assistance to callers while maintaining confidentiality.
• Sorts, organizes, and accurately forwards incoming and outgoing mail to appropriate recipients in a timely manner.
• Ensures financial data is entered correctly and accurately.
• Assist with bank deposits.
• Manage petty cash account and resident trust fund including disbursement and reconciliation.
• Utilize QuickBooks to manage Oak Terrace billing.
• Oversee the accounts payable process, ensuring timely and accurate processing of invoices and payments.
• Assists with monthly resident billing entering ancillaries and sending monthly invoices.
• Manages the full-cycle applicant tracking process, including posting and closing job requisitions, review and forward applicants, conducting reference and background checks, and ensuring timely and accurate dispositioning of candidates in the system.
• Provides excellent communication with HR Director, Hiring Managers and candidates throughout the application process.
• Maintains and organizes necessary files related to hiring and employment records, applications, interviews, and preemployment physicals and conduct audits of such.
• Prepares & facilitates onboarding and orientation for new hires and creates an outstanding new hire experience.
• Assists in implementing employee engagement and recognition initiatives.
• All other duties as assigned.

Benefits

• Health, Dental, & Vision Plans with company cost share (full-time only)
• Company paid Employee Assistance Program (EAP)
• 401(k) with company match
• PTO
• Paid Holidays
• Competitive Wages
• Service Award Bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees