Business/Office Administrator

Legacy Professional Services • Columbus, OH

120d

About The Position

We are seeking a highly organized and detail-oriented Business/Office Administrator to provide comprehensive administrative, financial, and operational support across our project teams in the Columbus Metro area. This role is critical in ensuring seamless coordination between field operations, project leadership, subcontractors, and clients. The Administrator will manage daily project documentation, maintain compliance records, support financial tracking, and facilitate efficient office and workforce operations. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment, has excellent communication skills, and can balance multiple responsibilities with accuracy and professionalism. This individual will play a key role in driving efficiency, maintaining compliance with client and regulatory requirements, and supporting both executive leadership and on-the-ground project teams.

Requirements

• Highly organized and detail-oriented.
• Excellent communication skills.
• Ability to thrive in a fast-paced environment.
• Proactive problem-solving skills.
• Experience with project management platforms like Procore or BIM 360.

Nice To Haves

• Experience in construction or project management.
• Familiarity with compliance and regulatory requirements.
• Background in finance or accounting.

Responsibilities

• Handle daily document flow (RFI logs, submittals, meeting minutes).
• Support scheduling updates, progress reports, and workforce tracking.
• Interface between project leadership and subcontractors.
• Manage site-based offices: supply ordering, logistics, badging systems, visitor tracking.
• Maintain daily reports, timecards, and field-level record keeping.
• Manage Procore, BIM 360, or other project management platforms.
• Version control for drawings, specifications, and change orders.
• Ensure compliance with client documentation requirements (Meta, Google, Microsoft, etc.).
• Compile productivity metrics, safety reports, and quality documentation.
• Generate dashboards for leadership and client reviews.
• Issue POs, manage subcontractor agreements, and track insurance/COIs.
• Support procurement schedules and vendor coordination.
• Track subcontractor safety certifications, background checks, badging, and training records.
• Support OCIP/CCIP (insurance program) documentation.
• Handle pay apps, lien waivers, invoicing, and cost tracking.
• Reconcile budgets against actuals; prepare monthly cost reports.
• Collect, verify, and process weekly craft and staff hours.
• Track per diems, travel stipends, and expense reimbursements.
• Manage site onboarding (badging, orientation, compliance docs).
• Track certifications, HR records, and site-specific requirements.
• Arrange flights, housing, rental cars for traveling staff.
• Support relocation for long-term assignments.
• Schedule executive-level meetings and visits.
• Prepare presentation decks, reports, and client communications.

What This Job Offers

• Number of Employees: 11-50 employees