Business Mgr 3 Retail

The Cavco Family of Companies•Midland, TX

13d

About The Position

Key Responsibilities Deal Intake & Coordination Receive and manage original deal files from the General Manager after deal approval Coordinate with General Manager and Finance Manager to initiate deal processing Ensure all documentation is complete and accurate from the outset Financial Oversight & Closing Preparation Partner with Finance Manager to prepare deals for closing Compile and submit all contractor bids (“hard bids”) Prepare Cost Worksheets and Commission Sheets prior to closing Verify all financials align with approved deal structure and profitability targets Contractor & Project Management Serve as the primary point of contact for all contractors Obtain and evaluate bids; coordinate project scope and timelines Schedule all construction and manage timelines to meet closing deadlines Conduct regular (weekly or more frequent) check-ins with contractors Ensure all work is completed as agreed and on schedule Customer & Vendor Communication Communicate directly with customers to provide updates and obtain approvals Facilitate Cost Worksheet approval via email or fax Coordinate with lenders and vendors to ensure timely completion of all requirements Quality Control & Compliance Order and manage required site checks and inspections Verify completion of work through photos and required documentation Monitor vendor billing and report discrepancies immediately Review all customer information for accuracy prior to closing Process and scan original customer files to corporate in compliance with company standards Closing Coordination Prepare all closing documents Schedule closings with customers and title companies Ensure all conditions are met prior to closing Authorize or coordinate key release to customer upon completion Systems & Reporting Maintain accurate inventory and records using internal systems (e.g., ProSys ) Enter Purchase Orders and build homes/projects in system upon order confirmation Maintain daily deal tracking and update statuses consistently Use deal tracker in daily communication with General Managers Administrative & Operational Support Submit finalized Cost Worksheets to General Manager (and Regional VP as required) Serve as backup for time management functions in UKG Assist with employee status change forms and administrative processes as needed Key Skills & Competencies Strong organizational and project management skills Excellent communication and coordination abilities High attention to detail and accuracy Ability to manage multiple projects and deadlines simultaneously Problem-solving and decision-making skills Financial and operational acumen Success Metrics Deals closed on time and within budget Accuracy of cost and commission documentation Contractor performance and timeline adherence Customer satisfaction and communication effectiveness Compliance with internal processes and documentation standards

Requirements

Strong organizational and project management skills
Excellent communication and coordination abilities
High attention to detail and accuracy
Ability to manage multiple projects and deadlines simultaneously
Problem-solving and decision-making skills
Financial and operational acumen

Responsibilities

Deal Intake & Coordination Receive and manage original deal files from the General Manager after deal approval
Coordinate with General Manager and Finance Manager to initiate deal processing
Ensure all documentation is complete and accurate from the outset
Financial Oversight & Closing Preparation Partner with Finance Manager to prepare deals for closing
Compile and submit all contractor bids (“hard bids”)
Prepare Cost Worksheets and Commission Sheets prior to closing
Verify all financials align with approved deal structure and profitability targets
Contractor & Project Management Serve as the primary point of contact for all contractors
Obtain and evaluate bids; coordinate project scope and timelines
Schedule all construction and manage timelines to meet closing deadlines
Conduct regular (weekly or more frequent) check-ins with contractors
Ensure all work is completed as agreed and on schedule
Customer & Vendor Communication Communicate directly with customers to provide updates and obtain approvals
Facilitate Cost Worksheet approval via email or fax
Coordinate with lenders and vendors to ensure timely completion of all requirements
Quality Control & Compliance Order and manage required site checks and inspections
Verify completion of work through photos and required documentation
Monitor vendor billing and report discrepancies immediately
Review all customer information for accuracy prior to closing
Process and scan original customer files to corporate in compliance with company standards
Closing Coordination Prepare all closing documents
Schedule closings with customers and title companies
Ensure all conditions are met prior to closing
Authorize or coordinate key release to customer upon completion
Systems & Reporting Maintain accurate inventory and records using internal systems (e.g., ProSys )
Enter Purchase Orders and build homes/projects in system upon order confirmation
Maintain daily deal tracking and update statuses consistently
Use deal tracker in daily communication with General Managers
Administrative & Operational Support Submit finalized Cost Worksheets to General Manager (and Regional VP as required)
Serve as backup for time management functions in UKG
Assist with employee status change forms and administrative processes as needed