Business Manager, Department of Agricultural & Resource Economics: UTIA

University of Tennessee•Knoxville, TN

23h•Onsite

About The Position

This position is responsible for all financial and administrative activities performed in the Department of Agricultural and Resource Economics, including but not limited to: accounts payable, accounts receivable, payroll, travel, purchasing, supervising business office staff, updating, developing, documenting and implementing processes and procedures, reconciling accounts and counseling faculty, preparing data and statistics for sponsored projects and other reporting agencies, assuring all rules and regulations are abided by, and serving as the department head's guide for all operating accounts and budgets. Responsibilities Manage all operating, gift and sponsored project accounts in the department including approving all financial transactions to include invoice payments, procurement card expenses, travel, payroll, pay funding changes, additional pays, terminations, interdepartmental transfers, purchasing requisitions, purchase orders and contracts. Review, reconcile, forecast, monitor budgets, consult with PI's, provide documentation for changes to include extensions and budget changes, and prepare closeouts for all sponsored projects. Serve as an accounts receivable coordinator by developing procedures and processes for collecting funds from events. Other duties as necessary to provide back-up for office operations and faculty support on general office processes. Discussing and deciding if operating funds are available to carry out department head needs. Maintain and distribute allocations for PI's consisting of F&A returns, salary savings, FIP, and match returns. Monitor fees associated with tuition and fee waivers Spending departmental gift account funds for department needs while maintaining integrity of donor's wishes. Approving proposals, utilizing information for reporting and auditing accounts created in Cayuse. Responsible for bankcard machine as means of collecting funds and all compliance rules associated with bankcards. Responsible for establishing and reporting PCI documentation for bankcard collections. Responsible for reporting sales tax collected monthly.

Requirements

Bachelor's degree in accounting, business, economics, or finance.
Minimum of 3-5 years academic accounting/financial experience.
Knowledge of and ability to appropriately apply University policies and procedures.
Knowledge of standard accounting principles and federal and state regulations.
Ability to organize data systematically.
Ability to multi-task, supervise, communicate effectively, and problem solve.
Ability to maintain fiscal integrity and confidentiality.

Nice To Haves

Master’s degree in accounting, business, economics, or finance.
Experience in higher education.
Knowledge of DASH/Oracle and other software packages.
Knowledge of sponsored projects accounting preferred.
Knowledge of University of Tennessee fiscal policy.

Responsibilities

Manage all operating, gift and sponsored project accounts in the department including approving all financial transactions to include invoice payments, procurement card expenses, travel, payroll, pay funding changes, additional pays, terminations, interdepartmental transfers, purchasing requisitions, purchase orders and contracts.
Review, reconcile, forecast, monitor budgets, consult with PI's, provide documentation for changes to include extensions and budget changes, and prepare closeouts for all sponsored projects.
Serve as an accounts receivable coordinator by developing procedures and processes for collecting funds from events.
Other duties as necessary to provide back-up for office operations and faculty support on general office processes.
Discussing and deciding if operating funds are available to carry out department head needs.
Maintain and distribute allocations for PI's consisting of F&A returns, salary savings, FIP, and match returns.
Monitor fees associated with tuition and fee waivers Spending departmental gift account funds for department needs while maintaining integrity of donor's wishes.
Approving proposals, utilizing information for reporting and auditing accounts created in Cayuse.
Responsible for bankcard machine as means of collecting funds and all compliance rules associated with bankcards.
Responsible for establishing and reporting PCI documentation for bankcard collections.
Responsible for reporting sales tax collected monthly.