DOC Graham CC Business Manager

State of Illinois•Hillsboro, IL

7d•Onsite

About The Position

The Department is seeking a highly motivated business professional to help lead its business office operations. Daily responsibilities will include, but not be limited to, strategically sourcing materials, providing administrative oversight of the center’s payroll and timekeeping functions, as well as overseeing the daily vouchering process and related functions. We strongly encourage all qualified applicants to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, with a major in business administration or a related field.
Requires two (2) years of professional business experience such as might be obtained as a Business Administrative Specialist or successful completion of a training course approved by the agency.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

Prefers extensive knowledge of the fundamental principles of modern business administration.
Prefers extensive knowledge of the functions of state government and the employing agency.
Prefers at least three (3) years of experience contract establishment, contract monitoring and working within the Illinois Procurement Code.
Prefers a Bachelors’ Degree in the areas of Business Administration, Business Management, Finance, Economics or Accounting.
Prefers at least three (3) years of professional experience with enterprise resource planning (ERP) software such as SAP, database management systems such as HANA, SAMS, or other compatible software.
Prefers at least two (2) years of experience with timekeeping and payroll functions in a business setting.
Prefers at least one (1) year of experience with BidBuy or other procurement software.
Prefers at least two (2) years of professional experience handling conflict resolution within staff, co-workers, vendors, and clients.
Prefers at least one (1) year of experience conducting fiscal operations within a multi-million-dollar organization.
Prefers at least two (2) years professional experience with Generally Accepted Accounting Principles.

Responsibilities

Serves as working supervisor.
Directs the Procurement functions of the Business Office.
Directs the processing of vendor vouchers for payment of goods and services received by the facility.
Directs the processing of Timekeeping and Payroll functions.
Directs the processing and ordering of the quarterly, semi-annual, and annual food surveys.
Directs the process of gathering specifications, preparing contracts, negotiating and tabulating bids for various contractual services.
Analyzes past and current expenditures to determine the needs of the facility regarding commodities, services, and equipment needs.
Assists with data input of individuals in custody payroll, verifies data is correct, identifies discrepancies and resolves.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible work schedules in some program areas (flexible time and hybrid options)
Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources