Business Manager

Diocese of St. Augustine•Jacksonville, FL

13d•Onsite

About The Position

Resurrection Parish Business Manager Reports to: Pastor Full-Time FLSA: Salary Exempt Location: 3383 University Blvd. N. Jacksonville, FL 32277 Budget and Finance: (Bookkeeping and Accounting Functions) Develop and prepare annual budget for approval by Pastor and Parish Finance Council Manage general ledger in accordance with established accounting principles and Parish/Diocesan policies Responsible for all supervision of all finance related procedures in accordance with Parish/Diocesan policies Prepare financial reports and analysis (monthly, quarterly, and year end) for approval by Pastor and Finance Committee. Submit approved financial reports to Pastor, Diocese, Finance Council, Stewardship Committee and Parish Council Oversight of for parish department budgets. Responsible for communicating with the respective department as to the status of the department budget Prepare Quarterly Diocesan Sharing Report for approval by Pastor and Parish Finance Council Purchasing – responsible for managing purchasing function for the parish Create and evaluate Request for Proposals (RFPs) for services and capital improvements Contract management – including contract negotiation Ensure payment of all invoices are paid within terms specified in contract Attendance at Finance Council and Pastoral Council meetings. Present to councils status of the parish business and facilities Ensure compliance with all Diocesan Fiscal guidelines Other duties as assigned Human Resources: Develop and maintain position descriptions for all staff positions within the parish. Position descriptions will be reviewed, approved and signed by the Pastor. Work collaboratively with Pastor to handle all human resource issues for Parish support staff and ministry leaders. Ensure all open positions are posted to Diocesan website Manage the recruiting and staffing function to include interviews, offer and background check are completed within Diocesan guidelines Management of time off for parish staff (vacation, sick time, etc.) Manage schedule of performance reviews for all staff. Ensure scheduled at least once per year Ensure all HR records are managed with strict confidentiality and maintained according to local, state and federal guidelines Process payroll in Paycor Support Pastor with conflict resolution, and the termination process Ensure compliance with all Diocesan HR guidelines Other duties as assigned Facilities Management: The Business Manager will partner with the Maintenance Supervisor to survey the parish campus (except school property) on a weekly basis Ensure the grounds and buildings are secure. Ensure any unsafe conditions are promptly corrected Ensure all contracted maintenance is completed satisfactorily Provide contractors and vendors with a point of contact when working on the property Other duties as assigned School Operations: Meet on a regular basis with school principal (or delegate) to determine needs of the school in terms of budget matters, maintenance and repairs, campus activities and any safety/security concerns Other duties as assigned Staff Management: Delegate work to appropriate staff Provide Pastor with daily status briefings Schedule weekly meetings with Pastor to review all administrative issues Provide to bulletin staff offertory collection summary Schedule weekly (or as appropriate) staff meetings Support parish ministries as needed Ensure all IT related technology is working properly and work to resolve issues as expeditiously as possible Other duties as assigned

Requirements

BA/BS degree in Business, Finance, Accounting, or related business discipline from an accredited college.
Must have the ability to develop and maintain positive relationships with employees at all levels.
Ability to face situations firmly, courteously, tactfully, and with respect for the rights of others.
Requires a high level of computer expertise in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.
Must have the ability to respect, promote, accommodate, and not be in conflict with the mission, moral and social teachings, doctrines, and laws of the Roman Catholic faith.
Must be flexible, innovative in a fast paced, time-critical environment and the ability to work independently.
Must be able to organize and prioritize work, be proactive, take initiative, resolve complex problems, follow through, and simultaneously manage multiple priorities.
Performs work at a high level of accuracy and attention to detail.
Strong interpersonal, written, and verbal communication skills, including ability to produce clear, concise reports and recommendations and make presentations to varied groups.
Exercises considerable independence and judgment with a high level of confidentiality.
Must have successful experience in a supervisory capacity.
Must successfully pass the required fingerprint background check prior to employment and every five years.
Must maintain a valid driver’s license.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Nice To Haves

Practicing Catholic and registered member of a Catholic parish faith community, preferred.

Responsibilities

Develop and prepare annual budget for approval by Pastor and Parish Finance Council
Manage general ledger in accordance with established accounting principles and Parish/Diocesan policies
Responsible for all supervision of all finance related procedures in accordance with Parish/Diocesan policies
Prepare financial reports and analysis (monthly, quarterly, and year end) for approval by Pastor and Finance Committee.
Submit approved financial reports to Pastor, Diocese, Finance Council, Stewardship Committee and Parish Council
Oversight of for parish department budgets.
Responsible for communicating with the respective department as to the status of the department budget
Prepare Quarterly Diocesan Sharing Report for approval by Pastor and Parish Finance Council
Purchasing – responsible for managing purchasing function for the parish
Create and evaluate Request for Proposals (RFPs) for services and capital improvements
Contract management – including contract negotiation
Ensure payment of all invoices are paid within terms specified in contract
Attendance at Finance Council and Pastoral Council meetings.
Present to councils status of the parish business and facilities
Ensure compliance with all Diocesan Fiscal guidelines
Develop and maintain position descriptions for all staff positions within the parish.
Work collaboratively with Pastor to handle all human resource issues for Parish support staff and ministry leaders.
Ensure all open positions are posted to Diocesan website
Manage the recruiting and staffing function to include interviews, offer and background check are completed within Diocesan guidelines
Manage schedule of performance reviews for all staff.
Ensure scheduled at least once per year
Ensure all HR records are managed with strict confidentiality and maintained according to local, state and federal guidelines
Process payroll in Paycor
Support Pastor with conflict resolution, and the termination process
Ensure compliance with all Diocesan HR guidelines
The Business Manager will partner with the Maintenance Supervisor to survey the parish campus (except school property) on a weekly basis
Ensure the grounds and buildings are secure.
Ensure any unsafe conditions are promptly corrected
Ensure all contracted maintenance is completed satisfactorily
Provide contractors and vendors with a point of contact when working on the property
Meet on a regular basis with school principal (or delegate) to determine needs of the school in terms of budget matters, maintenance and repairs, campus activities and any safety/security concerns
Delegate work to appropriate staff
Provide Pastor with daily status briefings
Schedule weekly meetings with Pastor to review all administrative issues
Provide to bulletin staff offertory collection summary
Schedule weekly (or as appropriate) staff meetings
Support parish ministries as needed
Ensure all IT related technology is working properly and work to resolve issues as expeditiously as possible