Senior Administrator- Business Manager, Transportation

Wake County Public Schools•Cary, NC

12d•Hybrid

About The Position

Provides leadership for all support operations, procurement, and financial reporting for Transportation and provides administrative support to the Transportation Senior Director. Serves as the liaison between Transportation and Wake County Public School System (WCPSS) financial staff. Ensures Transportation compliance with regulations/rules/policies governing Transportation programs and alignment of Transportation policies/practices with school system accounting processes and procedures.

Requirements

Extensive knowledge of Generally Accepted Accounting Principles (GAAP), knowledge of governmental accounting principles
Comprehensive knowledge of budget management practices and fiscal controls, especially for contract transportation services, and labor and supplies management
Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps; Oracle based accounting systems
Considerable knowledge of record keeping and reporting techniques
Working knowledge of Transportation regulations as specified by the North Carolina Department of Public Instruction
Critical thinking and problem-solving skills
Demonstrated leadership and team building skills
Effective time management skills
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
Ability to manage fiscal resources
Ability to work independently and complete tasks in the absence of clear direction
Ability to assess Transportation needs and develop short-term and long-term goals and plans
Ability to coordinate and execute multiple tasks and/or projects to meet deadlines while addressing potential/anticipated delays and problems in a professional and timely manner
Ability to establish and maintain effective working relationships with school system staff and students, external agencies vendors, parents, and the community.
Bachelor's degree from a regionally accredited college or university in business, finance, or a related field
Five years of management experience, preferably with leadership oversight for a large and diverse workforce
Five years of management experience, preferably with leadership oversight for a large and diverse workforce
Five years of successful experience in accounting or related field
An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job

Nice To Haves

Master's Degree from a regionally accredited college or university in business, finance, or a related field
Experience working with Oracle based accounting systems
Experience training staff
Knowledge of public school accounting procedures and systems

Responsibilities

Develops, oversees, and monitors the financial operations of Transportation.
Develops and oversees the preparation and submittal of all financial and budgetary reports related to Transportation for local, state, and federal reporting as well as financial and budgetary reports for WCPSS schools and departments.
Maintains the accuracy of financial records and verifies compliance with generally accepted accounting principles.
Responsible for the oversight of all internal activities to ensure that school based payments (i.e. field trip payments) are received.
Prepares or reviews various financial schedules or account analyses necessary for proper monitoring of accounts and for financial reporting.
Updates the Transportation Procurement Plan as needed.
Establishes bidding and purchasing procedures and maintains all required documentation to ensure compliance with the Transportation Procurement Plan and federal, state, and local guidelines.
Oversees the purchasing of bus parts, supplies, and equipment through the bid and other processes defined in the Finance Manual for WCPSS and the Transportation Procurement Plan, to ensure full and open competition on all purchase actions.
Orchestrates supplier transitions and annual contract activities to ensure a seamless implementation of services at the onset of new contract or a new fiscal year.
Facilitates internal actions and works with the Accounting/Finance Department to ensure the proper reconciliation of vendor statements to justify Transportation payments.
Oversees all payroll processing activities for Transportation.
Identifies and initiates resolution of any concerning matters.
Directs the activities of the Transportation business office support staff.
Uses appropriate financial management techniques and effective metrics to develop and achieve goals for revenue production and expenditures for repair parts, supplies, and equipment.
Prepares and issues monthly financial reports with recommendations and decision enabling data.
Manages processes for gathering and compiling data, statistics, and reports for Transportation leadership, internal staff members, and external stakeholders.
Oversees the development of business plans for the department and individual schools.
Identifies trends in the financial operations of Transportation.
Formulates continuous improvement initiatives and implements operational changes to support desired service, operational, regulatory, and fiscal outcomes.
Implements a customer service driven philosophy that focuses on value and satisfaction.
Attends local, regional, state, and national meetings, as necessary.
Performs other related duties, as assigned.