Business Manager, Police & Security

Brigham Young University•Provo, UT

17d•$59,000 - $75,500

About The Position

This position is responsible for supporting the Managing Director and key administrators by facilitating department expenditures, managing financial operations, monitoring payroll, and administering human resource functions for full-time, part-time, and student employees within the Security Department. The role also provides financial and business support to all department personnel. This position requires knowledge of and compliance with university procedures and operates within a professional university environment, adhering to federal and university policies governing accounting, human resources, payroll, and purchasing. The role also requires staying current with police and security-related technology. This position supervises one office employee.

Requirements

Minimum of four years of relevant experience or an equivalent combination of education and experience
Successful completion of a criminal history and background investigation
High level of professionalism, confidentiality, and discretion
Strong multitasking, prioritization, and organizational skills
Excellent written and verbal communication skills
Ability to work independently with minimal supervision
Supervisory experience
Strong problem-solving initiative and sound judgment
Excellent customer service skills
Ability to work effectively with all levels of administration
Proficiency in Microsoft Excel and Word
Financial knowledge and experience
Ability to work under pressure and manage difficult interpersonal situations
Experience with or ability to learn university financial and payroll systems

Nice To Haves

Bachelor’s degree and three years of related experience
Purchasing and inventory management experience

Responsibilities

Department Budget & Financial Management
Maintain financial accounting for the department budget and monitor all accounts, ensuring accurate transaction records
Consult with the Finance Business Partner on operational questions and procedures
Provide financial training and support to department office staff
Manage online financial systems, including fingerprint services, agency funds, receivables, and booting systems
Reconcile monthly budget versus actual reports and advise management on projected expenses
Process department purchases using purchase orders, purchasing cards, and campus cards, and approve purchasing card transactions and travel requests
Establish billing rates for special events and manage invoicing, collections, and monthly reconciliations
Represent the department within university finance operations groups
Prepare and submit department resource planning documents to the Budget Office
Human Resource Support
Support departmental policy development, planning, and operational research while ensuring compliance with university hiring standards
Coordinate internal promotions and participate in boards of review as requested
Maintain organizational charts, rosters, standby lists, and PDP reporting structures
Coordinate job description updates and submit revisions to Human Resources
Maintain department personnel files in accordance with policy
Review payroll costing allocations to ensure employees are paid from the correct budgets
Supervision of Staff
Supervise and manage office staff, including workload assignment, training, and performance documentation
Conduct and attend staff meetings to communicate operational updates
Oversee purchasing and inventory of security equipment, uniforms, and office supplies
Department & Administrative Support
Provide administrative support to the Managing Director, including correspondence and communications
Support office operations such as scheduling, reporting, data analysis, staffing, and hiring
Resolve day-to-day office issues and communicate human resource policies and administrative directives
Serve as liaison with campus departments, IT, custodial services, and the Employee Giving Campaign
Prepare agendas, record minutes, and follow up on assignments for administrative staff meetings
Assist with annual resource planning, facility-related needs, and special projects as assigned
Payroll Administration
Ensure accurate department payroll and administrative overload processing
Verify employee hours worked and proper recording of leave time

Benefits

401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
Excellent work-life balance: 13 paid holidays + 22 days paid vacation + 12 sick days, accrued annually
Employee assistance program, available to the employee and all members of their household
Tuition benefits for employees and eligible family members
Access to athletic facilities
Excellent medical/dental benefits
Short/long-term disability benefits
Paid parental and maternity leave
Wellness Program
Free on-campus parking
Free UTA passes for employees, spouses, and qualified dependents
Discounts at the BYU Store and for many events at BYU