Business Manager III

Rutgers University•New Brunswick, NJ

19h

About The Position

Rutgers, The State University of New Jersey is seeking a Business Manager III for the School of Environmental and Biological Sciences. The Business Manager III reports directly to the SEBS / NJAES Business Service Center. Among the key duties of the position are the following: Monitors the fiscal integrity of all assigned funding sources for the School of Environmental & Biological Sciences and the New Jersey Agricultural Experiment Station. Oversees the payroll, general ledger, and project sub‐ledger reconciliations for assigned units. Reviews and documents variance analyses monthly, quarterly, and at the fiscal year‐end for assigned departments. Ensures all functions are performed accurately and thoroughly, within appropriate and relevant deadlines, and in compliance with all applicable policies and processes. Oversees budget and finances, procurement, payroll management, grant administration, accounting, travel and expense reimbursement, and financial reporting. Acts as a critical resource and advisor to unit Directors and faculty, developing an administrative team to provide excellent support to the faculty and staff of the departments. Submits the Federal Financial Report (SF-425) for Federal Capacity programs, including Hatch, Multi-State, McIntire-Stennis, Smith-Lever, Expanded Food & Nutrition, and Renewable Resources Extension, funded by the United States Department of Agriculture – National Institute of Food and Agriculture ( USDA - NIFA ). Works closely with the Rutgers University Research Financial Services to ensure that the letter of credit (drawdowns) align with actual expenditures for each Research Program. Manages over $4 million in Turf & Fruit and Vegetable Royalty and Patent programs for the New Jersey Agriculture Experiment Station Research. Performs responsibilities such as monthly reconciliation, monitoring revenue and expenses, and processing payments to inventors accurately and promptly in accordance with contractual requirements. Maintains a database containing all contract terms, including rights and addresses. Serves as a liaison to the University’s Office of Research Commercialization. Manages 1.9M County Clearing programs, including monthly payroll and expenses reconciliation for 19 counties’ personnel, generating quarterly billing/invoices, and tracking payments received from the counties. Prepares employee charging instructions when needed. Prepares the annual budget and forecast. Analyzes and reviews financial data. Prepares financial statements and reports for both internal and external purposes. Resolves a diverse range of problems with a comprehensive understanding of accounting, in accordance with Generally Accepted Accounting Principles ( GAAP ), applicable regulations, and University policies and procedures. Overview The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics. In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.

Nice To Haves

Proficiency in software systems, including Oracle Financial Management System, Tableau, Human Capital Management System ( HCM ), and Effort Certification & Reporting system.
Experience working in an academic environment is helpful.
Proficient in handling diverse tasks simultaneously.
Pleasant work disposition, effective communication skills.
Ability to follow through with all tasks.

Responsibilities

Monitors the fiscal integrity of all assigned funding sources for the School of Environmental & Biological Sciences and the New Jersey Agricultural Experiment Station.
Oversees the payroll, general ledger, and project sub‐ledger reconciliations for assigned units.
Reviews and documents variance analyses monthly, quarterly, and at the fiscal year‐end for assigned departments.
Ensures all functions are performed accurately and thoroughly, within appropriate and relevant deadlines, and in compliance with all applicable policies and processes.
Oversees budget and finances, procurement, payroll management, grant administration, accounting, travel and expense reimbursement, and financial reporting.
Acts as a critical resource and advisor to unit Directors and faculty, developing an administrative team to provide excellent support to the faculty and staff of the departments.
Submits the Federal Financial Report (SF-425) for Federal Capacity programs, including Hatch, Multi-State, McIntire-Stennis, Smith-Lever, Expanded Food & Nutrition, and Renewable Resources Extension, funded by the United States Department of Agriculture – National Institute of Food and Agriculture ( USDA - NIFA ).
Works closely with the Rutgers University Research Financial Services to ensure that the letter of credit (drawdowns) align with actual expenditures for each Research Program.
Manages over $4 million in Turf & Fruit and Vegetable Royalty and Patent programs for the New Jersey Agriculture Experiment Station Research.
Performs responsibilities such as monthly reconciliation, monitoring revenue and expenses, and processing payments to inventors accurately and promptly in accordance with contractual requirements.
Maintains a database containing all contract terms, including rights and addresses.
Serves as a liaison to the University’s Office of Research Commercialization.
Manages 1.9M County Clearing programs, including monthly payroll and expenses reconciliation for 19 counties’ personnel, generating quarterly billing/invoices, and tracking payments received from the counties.
Prepares employee charging instructions when needed.
Prepares the annual budget and forecast.
Analyzes and reviews financial data.
Prepares financial statements and reports for both internal and external purposes.
Resolves a diverse range of problems with a comprehensive understanding of accounting, in accordance with Generally Accepted Accounting Principles ( GAAP ), applicable regulations, and University policies and procedures.