Part Time Business Manager/Bookkeeper

Montclair Cooperative School•Montclair, NJ

14d

About The Position

Job Summary: The Business Manager is an integral part of the school’s senior leadership team and is responsible for employing standard accounting and bookkeeping practices to keep an accurate continuous record of cash and financial position of the school and managing the financial operation of the school so that the institution remains financially stable. The Business Manager is a direct report to the Head of School with a dotted line reporting to the Finance Manager.

Requirements

A bachelor’s degree in accounting and finance or equivalent combination of education and experience required
Minimum five years of experience in finance/accounting
High ethical and professional standards
Excellent oral and written communications skills
Proficiency in Quickbooks, Microsoft & Google Suite
Keen analytical skills and attention to detail
Ability to work independently on self-directed tasks, organize time effectively, and collaborate with coworkers and other school community members

Responsibilities

Add new vendors and record all vendor invoices in Quickbooks
Submit weekly schedule of Accounts Payable payments to Finance Manager for approval and submit for payment via Bill Pay and/or other required methods
Prepare and send rental and other ancillary invoices
Record all deposits including TADS, Stripe, Square and ACH, and deposit and record check payments
Prepare monthly classroom budget reports for the faculty
Maintain schedule of day/overnight trip expense detail
Process semi-monthly payroll
Manage onboarding process in Paylocity
After School Enrichment Coordinator and Camp Co-op Coordination
Assist with the enrollment of employees in Health, Dental, Vision, and Pension Plans and work with Finance Manager and broker on annual insurance renewals
Assist in the preparation of documents for the school’s annual audit