Business Litigation Legal Assistant for Aspen Careers, LLC

HIKINEX•Cleveland, OH

36d•Hybrid

About The Position

Aspen Careers is partnering with a well respected Cleveland law firm to find a skilled Legal Assistant for its Business Litigation Practice Group. This role offers the opportunity to work alongside a collaborative team of professionals dedicated to helping clients through important litigation processes. It’s a great fit for someone with legal or administrative experience who enjoys meaningful work, thrives in a dynamic environment, and takes pride in providing exceptional client service.

Requirements

2+ years of legal experience assisting attorneys.
Strong verbal and written communication skills, as well as excellent proofreading skills
Ability to multi-task, and timely respond to deadlines as well as balance workload
Strong typing and organization skills and be detail-oriented
Proficient in Microsoft Office, Tracker and iManage or equivalent.

Nice To Haves

Proficiency with Kofax/Nuance, InTapp, LMS+, iManage, or equivalent programs preferred.

Responsibilities

Provides skilled, proactive administrative support to attorneys and other team members in our Cleveland office.
Edits and proofreads complex legal and administrative documents, proactively identifying and communicating discrepancies or inconsistencies to ensure accuracy and consistency.
Independently manages a variety of administrative tasks, registering, calendaring, and reporting Continuing Legal Education (CLE) credits; and coordinating reimbursement requests with timely follow-up.
Exhibits outstanding client service orientation in greeting guests, scheduling meetings, and conducting telephone conferences.
Interacts with court personnel, attorneys and staff in a professional manner to obtain and provide data, answer questions, and resolve problems.
Anticipates what administrative tasks are needed and proactively performs them.
Responds to requests with a sense of urgency and effectively prioritizes work.
Demonstrates flexibility and ability to manage multiple priorities.
Proactively monitors deadlines and ensures that attorneys and other team members are aware of pendency of deadlines.
Creates, maintains, and retires files in accordance with Governance Policy
Files documents with courts electronically.
Actively supports the billing process, including entering time into electronic billing management software. Initial review and comment on BIMs, editing BIMs, obtaining, preparing and updating reports, preparing cover letters and emails, and following-up on client and attorney inquiries.