Business Development & Public Relations Administrative Assistant

PBK•West Palm Beach, FL

2d•Hybrid

About The Position

As the Business Development & Public Relations Administrative Assistant at PBK you will play a pivotal role in driving our firm's growth and enhancing our public image. Working closely with the Business Development and Public Relations teams, you will be responsible for supporting various initiatives aimed at expanding our client base, strengthening relationships with stakeholders, and elevating our brand presence. Your Impact: Business Development Support Assist in identifying and researching potential clients, markets, and business opportunities. Help prepare proposals, presentations, and other materials for client meetings and pitches. Coordinate with internal teams to gather necessary information for business development efforts. Track and manage business development activities, including maintaining databases and tracking leads. Public Relations Assistance Support the planning and execution of public relations campaigns and initiatives. Assist in drafting press releases, articles, and other communication materials. Monitor media coverage and maintain media contact lists. Collaborate with internal teams to ensure consistent messaging and brand representation. Event Coordination Assist in organizing and coordinating events such as conferences, seminars, and networking functions. Handle logistics, including venue selection, catering, and coordination with vendors. Help manage invitations, RSVPs, and attendee lists. Provide on-site support during events as needed. Market Research and Analysis Conduct market research and analysis to identify industry trends, competitor activities, and potential opportunities. Implement procedures to ensure relevant data is effectively captured and input into the CRM system (Salesforce). Prepare reports and summaries to share insights with relevant stakeholders. Assist in developing strategies based on research findings to support business development and public relations efforts. Administrative Support Provide general administrative support to the Business Development and Public Relations teams. Maintain calendars, schedule meetings, and coordinate travel arrangements. Handle correspondence, phone calls, and inquiries in a professional manner. At PBK, the most accomplished and passionate architects, engineers, and thought leaders are working together to shape the future. We encourage our team to adopt an entrepreneurial approach to professional growth; there are no limits to what one can do or become at PBK. Our culture empowers our people to explore their interests, try new things, and create their own path to success – however they may define it. We recognize the value of work-life balance and believe in rewarding our employees’ hard work. We offer alternative work scheduling to allow employees greater flexibility, monthly happy hours and regular team outings, additional time off between Christmas and New Year’s, an Employee Assistance Program that supports each individual’s needs, and so much more!

Requirements

Bachelor's degree in Business Administration, Marketing, Communications, Public Relations or a related field.
Previous experience in business development, public relations, marketing, or related roles is preferred.
Proficiency in Microsoft Office Suite and familiarity with CRM software
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent written and verbal communication skills.
Ability to work effectively both independently and as part of a team.
A proactive attitude with a willingness to learn and take on new challenges.

Nice To Haves

Previous experience in business development, public relations, marketing, or related roles is preferred.

Responsibilities

Assist in identifying and researching potential clients, markets, and business opportunities.
Help prepare proposals, presentations, and other materials for client meetings and pitches.
Coordinate with internal teams to gather necessary information for business development efforts.
Track and manage business development activities, including maintaining databases and tracking leads.
Support the planning and execution of public relations campaigns and initiatives.
Assist in drafting press releases, articles, and other communication materials.
Monitor media coverage and maintain media contact lists.
Collaborate with internal teams to ensure consistent messaging and brand representation.
Assist in organizing and coordinating events such as conferences, seminars, and networking functions.
Handle logistics, including venue selection, catering, and coordination with vendors.
Help manage invitations, RSVPs, and attendee lists.
Provide on-site support during events as needed.
Conduct market research and analysis to identify industry trends, competitor activities, and potential opportunities.
Implement procedures to ensure relevant data is effectively captured and input into the CRM system (Salesforce).
Prepare reports and summaries to share insights with relevant stakeholders.
Assist in developing strategies based on research findings to support business development and public relations efforts.
Provide general administrative support to the Business Development and Public Relations teams.
Maintain calendars, schedule meetings, and coordinate travel arrangements.
Handle correspondence, phone calls, and inquiries in a professional manner.