Business Development Director - CAS (Community Access Systems)

FirstService Corporation•Las Vegas, NV

63d•Onsite

About The Position

This position provides a wide variety of administrative, and staff support services. Performs office work directly related to HOA management and the general business operations of the association. May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Requirements

Must possess a High School diploma, some college desirable.
Good written and verbal communication skills.
Adhere to required deadlines.
Foster cooperation and work well within a team atmosphere.
Complete company training as assigned.
Be punctual to work and meetings and track time as required by company standards.
Excellent attendance mandatory.
Maintain an organized workspace according to company procedures.
Exhibit professionalism, professional attire and demeanor at all times.
Adhere to the company's Standards of Operation.
Attend all mandatory company functions.
Maintain reliable transportation.
Demonstrates effective communication skills consisting of oral, written and listening skills.
Demonstrates excellent problem-solving abilities.
Excellent time management abilities.
Ability to draft correspondence and respond to inquiries and client concerns effectively and independently.
Must be proficient with computer programs needed for specific position including Microsoft Outlook, Word, Excel, and PowerPoint.
Demonstrates organizational skills and ability to independently prioritize daily workload.
Must have minimum typing speed of 50 WPM.

Responsibilities

Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires.
Ensures that the telephone is answered properly and messages are handled courteously, accurately and in a timely manner.
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval.
Maintains updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the General Manager, and Board of Directors.
Maintains roster of mailroom boxes.
Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices.
Prepares move-in packages for re-sale and leases. Creates files, compiles and coordinates all necessary information and documentation for new owners/leases.
Sets up meetings for Board Approval process.
Keeps packages updated with new memos and policies as required.
Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
Follows safety procedures and maintains a safe work environment.
Practice and adhere to FirstService Residential Global Service Standards.
Conduct business at all times with the highest standards of personal, professional and ethical conduct.
Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
Ensure all safety precautions are followed while performing the work.
Follow all policies and Standard Operating Procedures as instructed by Management.
Perform any range of special projects, tasks and other related duties as assigned.