Business Development Assistant
About The Position
AHA is seeking an in-office Business Development Support professional to help keep our business development function organized, consistent and responsive. This role is intentionally scoped as a support / assistant – level position – ideal for someone who is early in their career and wants to build a foundational business development skill set in a professional services environment. We’re a growing, relationship-driven Consulting Engineering Firm, and this role helps fuel our growth by keeping our business development engine organized, consistent, and responsive. You will support our Director of Business Development by helping to maintain our CRM (Client Relationship Management) software and project profiles, coordinating client outreach and events, and ensuring we show up professionally in front of the right clients—every time.
Requirements
- 0–3 years of experience in business development, proposals, marketing coordination, or sales support (A/E/C industry a plus).
- Strong writing and editing skills with high attention to detail.
- Comfortable working with multiple deadlines
- Proficiency with Microsoft 365 (Word, PowerPoint, Excel, Outlook, Teams/SharePoint)
- Professional, proactive communication style—able to collaborate with technical staff and leadership.
- Must have reliable transportation and be willing to travel to events in the New England area or occasionally to one of our other offices (GA/PA/VA).
Nice To Haves
- Experience in A/E/C (engineering, architecture, construction) or professional services.
- Familiarity with CRM and marketing tools (Deltek, HubSpot, Salesforce, Constant Contact, etc.).
- Basic understanding of AHA’s service lines (MEP/FP, Technology Design, Energy & Sustainability, Commissioning, BIM/VDC, Advisory Services, and related offerings) — or strong interest in learning quickly.
- Graphic/layout comfort in PowerPoint or similar tools; Canva/Adobe experience is a plus.
Responsibilities
- Meet with proposal submitters/partners on a regular basis to review status of outstanding proposals (won, lost, dead, pending).
- Maintain and improve our CRM/contact database: data entry, cleanup contact status confirmation, tagging, activity tracking, and basic reporting.
- Coordinate lead/opportunity tracking: intake from engineers/PMs, follow-ups, next steps, and deadlines.
- Assist with client outreach, appreciation, and meeting coordination (scheduling, agendas, notes, follow-up emails, and action items).
- Support industry events and client touchpoints: registrations, logistics, attendee lists, and post-event follow-up.
- Track upcoming bid opportunities and company announcements- and flag relevant pursuits.
- Provide light administrative support to BD leadership (calendar coordination, document management, and prioritization).
- Manage/Track memberships in organizations and yearly dues.
- Manage/Track sponsorships and BD expenses for each Market Sector and Service.
- Schedule presentations, coordinate lunches, record attendance, and follow-up with firms requesting continuing learning presentations from AHA.
- Assist with holiday gift ordering, packaging, and deliveries for clients.
Benefits
- competitive salaries
- PTO
- health, and retirement benefits
- AHA is a partial ESOP company which further enhances our retirement benefits
- Path to Partnership opportunity
- Employee Stock Ownership Plan (ESOP) – giving you a real stake in AHA’s long-term success
- Path to Partnership – a transparent, attainable leadership development framework
- Student Debt Repayment Program – direct financial support to help reduce student loan burden
- Flexible & Hybrid Work Schedules – supporting balance, autonomy, and professional growth
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
