Business Coordinator

University of Pittsburgh • Pittsburgh, PA

398d

About The Position

The Business Coordinator at the University of Pittsburgh will oversee daily office operations within the Office of the University Registrar. This role involves managing communications, calendars, and events, while also providing support for financial functions and various projects. The ideal candidate will be detail-oriented, organized, and proactive in problem-solving, with responsibilities that include compliance activities and basic IT support.

Requirements

• Associate's Degree required.
• Minimum of 5 years of experience in office management, business coordination, or similar administrative roles.
• Ability to handle confidential information with discretion.
• Basic IT troubleshooting experience and comfort working with office technology.

Nice To Haves

• Experience in managing budgets and analyzing financial data.
• Proactive problem-solving skills.
• Strong organizational skills.

Responsibilities

• Serve as the primary point of contact for internal and external stakeholders regarding office-related inquiries and needs.
• Oversee day-to-day office operations, including scheduling meetings and events, handling office-wide communications, and ensuring all office equipment is properly maintained.
• Assist in preparing monthly financial statements, running and analyzing payroll reports, and managing invoices and expenditures within procurement systems.
• Serve as backup to the IT team for entry-level technical issues, including troubleshooting and resolving basic hardware or software problems.
• Maintain up-to-date documentation of office technology, software, and equipment usage.
• Assist in HR-related tasks, such as onboarding new employees and maintaining employee records.
• Support office culture and morale by organizing events, team-building activities, and staff meetings.
• Ensure compliance with organizational policies, procedures, and safety regulations.

Benefits

• Diversity, equity, inclusion, and accessibility initiatives.
• Affirmative Action/Equal Opportunity Employer policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Associate degree